Explanation
Ordinance 2226-2003, passed March 1, 2004, authorized the Public Service Department to enter into a $19,600.00 contract with Evans, Mechwart, Hambleton and Tilton, Incorporated, (EMH&T) for a preliminary engineering study of the I-670/Fourth Street off-ramp realignment. This study was to determine if realignment of the I-670 off ramp to Fourth Street using Ohio Department of Transportation (ODOT) standards is possible. The consultant provided traffic and geometric feasibility analysis, preliminary cost estimates and coordination with ODOT for the intersection reconfiguration.
This legislation modifies and increases the existing design contract by $5,000.00. The modification is necessary to conduct a weave study requested by ODOT. This was not in the original scope of services. This study will determine the level of service of the off ramp before and after the realignment.
This modification represents a continuation of the existing work being performed and it would not be practical to contract with a different consultant since EMH&T is familiar with the project. The current hourly rate, overhead rate and percentage of profit that were negotiated at the beginning of the project were used to determine the amount of this modification. This ordinance waives the formal competitive bidding requirements of the City Code because the original contract was under $20,000.00 and was bid informally. EMH&T's contract compliance number is 31-0685594; this expires November 29, 2007.
The original contract amount was $19,600.00. This is the first modification. The total contract amount including this modification is $24,600.00.
Fiscal Impact: Funds in the amount of $5,000.00 are budgeted and available within the Development Limited Bond Fund, Miscellaneous Economic Development project.
Emergency action is requested for immediate modification of the design contract in order to maintain the scheduled construction of the project.
Title
To authorize the Public Service Director to modify and increase an existing contract with Evans, Mechwart, Hambleton and Tilton, Incorporated, for preliminary design of the I-670/Fourth Street Off Ramp project; to waive the formal competitive bidding requirements of the City Code; to authorize the expenditure of $5,000.00 from the Development Limited Bond Fund for the Transportation Division and to declare an emergency. ($5,000.00)
Body
WHEREAS, Contract No. EL004343 was authorized by Ordinance 2226-2003, passed March 1, 2004, executed and approved by the City Attorney on July 6, 2004; and
WHEREAS, it is necessary to modify and increase this contract to incorporate a weave study per the consultant's quotation received September 12, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the design contract should be modified and increased immediately so that the design work may be completed without delay in order to maintain the scheduled construction of the project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EL004343 with Evans, Mechwart, Hambleton and Tilton, Incorporated, 5500 New Albany Road, Columbus, Ohio 43054 to complete the realignment study for the I-670/Fourth Street Off Ramp project in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That in accordance with Section 329.27 of the Columbus City Code, City Council has determined that it is in the best interest of the City of Columbus that Section 329.09 relating to formal competitive bidding requirements be waived and hereby waives said section.
SECTION 3. That for the purpose of paying the cost of said contract modification the sum of $5,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 742, the Development Limited Bond Fund, Department No. 44-01, Transportation Division, Object Level One Code 06, Object Level Three Code 6681, OCA Code 643106 and Project 440104.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.