Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Technical Choice for the Turnberry Golf Course Radio Repeater System Project. The contract amount is $62,494.00, with a contingency of $7,506.00, for a total of $70,000.00 being authorized by this ordinance.
With over 30,000 rounds played in 2021, Turnberry Golf Course saw an increase of over 21% in rounds played over the previous 5 years and 2022 is trending in the same direction. The course is slowly becoming a known for its great playing conditions and is now home to Ohio Dominican Golf and many youth golf tournaments, including three high school sectional tournaments. For years the maintenance staff have been hampered with an irrigation system that cannot communicate back to the maintenance shop. Staff have had to water by manually flipping switches every morning out on the course. The control boxes have also been flooded three times in six years and need repaired or replaced as a result. Irrigation is critical to our golf courses in order to provide the best possible playing surfaces for our guests. This project will greatly improve efficiencies and provide improvements to the irrigation system.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 13, 2022 and received by the Recreation and Parks Department on October 25, 2022. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Technical Choice (MAJ): $62,494.00
After reviewing the bids that were submitted, it was determined that Technical Choice was the lowest and most responsive bidder. Technical Choice and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Technical Choice, LLC
595 Lake Road, Suite C-2
Medina, Ohio 44256
Joel Braun, (330) 321-2523
Contract Compliance Number, Tax ID: 002558, 26-4249337
Contract Compliance Expiration Date: January 23, 2024
Emergency Justification: Emergency action is requested in order to allow for the maximum amount of time for procurement, installation, and acceptance prior to April 15, 2023 which is the start of the irrigation season for the golf course. Long lead times are expected with all irrigation equipment due global supply chain issues.
Benefits to the Public: This contract is necessary to provide acceptable golf playing surfaces to the public.
Community Input/Issues: The golf community has expressed the desire for well-kept and updated golf courses and facilities. Golf customers expect the courses and facilities to be in good condition.
Area(s) Affected: Far East (58)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that golf courses and facilities remain accessible, safe, updated, user friendly, and well maintained.
Fiscal Impact: $70,000.00 is budgeted and available from within the Recreation and Parks Taxable Bond Fund 7712 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Technical Choice for the Turnberry Golf Course Radio Repeater System Project; to authorize the transfer of $70,000.00 within the Recreation and Parks Taxable Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $70,000.00 from the Recreation and Parks Taxable Bond Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Technical Choice for the Turnberry Golf Course Radio Repeater System Project; and
WHEREAS, it is necessary to authorize the transfer of $70,000.00 within the Recreation and Parks Taxable Bond Fund 7712; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $70,000.00 from the Recreation and Parks Taxable Bond Fund 7712; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Technical Choice to allow for the maximum amount of time for procurement, installation, and acceptance prior to April 15, 2023 which is the start of the irrigation season for the golf course and long lead times are expected with all irrigation equipment due global supply chain issues, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Technical Choice for the Turnberry Golf Course Radio Repeater System Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $70,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Taxable Bond Fund 7712 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7712 / P514002-100000; Program Projects (Small) - Golf Misc. (Voted Carryover); $422,678 / ($70,000) / $352,678
Fund 7712 / P514014-100000; Turnberry Golf Course Radio Repeater System (Voted Carryover) / $0 / $70,000 / $70,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $70,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Taxable Bond Fund 7712 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.