Explanation
This ordinance authorizes the Finance and Management Director to establish purchase orders and expend funds for tires per the terms and conditions of State Term contracts with Wingfoot Commercial Tire and WD Tire Warehouse . This will allow Fleet Management to replace tires as necessary to Fire, Police, Refuse Collection and other City vehicles as needed.
Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts and State Contract ST 260 for the purchase of automotive and truck tires.
Fiscal Impact: Funding for tires is available in the Fleet Services Fund, 513.
Emergency action is requested to ensure an uninterrupted supply of tires thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to issue purchase orders with Wingfoot Commercial Tire Systems and WD Tire per the terms and conditions of State of Ohio Schedule Contracts; to authorize the expenditure of $220,000.00 from the Fleet Services Fund; and to declare an emergency. ($220,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase automotive and truck tires for motorized equipment in the amount of $220,000.00 and State term Contracts are available for automotive and truck tires; and
WHEREAS, Ordinance #582-87 authorizes city agencies to participate in Ohio DAS Cooperative contracts and State Contract STS 260 is available for the purchase of automotive and truck tires; and
WHEREAS, it is necessary to expend funds for tires; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue various purchase orders for automotive/ truck tires for City vehicles including Police and Fire, thereby preserving the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of State Term Schedule Contracts as follows:
State Bid STS 260
Wingfoot Commercial Tire
CC# 311735402 expires 03/08/2014
Tires
Object Level 3: 2282
State Bid STS 260
WD Tire Warehouse
CC# 311138036 expires 07/21/2012
Tires
Object Level 3: 2282
Section 2. That the sum of $220,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451222
Object Level 1: 02
Object Level 3: 2282
Amount: $220,000.00
Section 3. That the monies in the foregoing Section 2 shall be paid upon order of the Director of the Finance and Management Department, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.