Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Winnscapes, Inc. This modification will provide funding for landscape maintenance and snow removal services for locations under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 2710-2013, and was passed by City Council on December 2, 2013. The contract was formally bid (via SA005136) with four one-year renewal options. The first renewal option was authorized by Ordinance 2436-2014. This legislation authorizes the second of four one-year renewal options. This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Winnscapes, Inc. for mowing, landscape maintenance, and snow removal services for various City facilities.
Emergency action is requested to ensure mowing, landscape maintenance, and snow removal services continue without interruption.
Winnscapes Contract Compliance No. 31-1313521, expiration date October 23, 2015.
Fiscal Impact: The cost of this contract is $300,000.00. Funding is budgeted and available within the Facilities Management 2015 General Fund operating budget for this contract.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to modify the contract with Winnscapes, Inc. for mowing, landscape maintenance, and snow removal services for various City facilities; to authorize the expenditure of $300,000.00 from the General Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, Ordinance No. 2710-2013, passed by City Council on December 2, 2013, authorized the contract with Winncapes, Inc. for mowing, landscape maintenance, and snow removal services for various City facilities; and
WHEREAS, Ordinance 2436-2014, passed by City Council on November 12, 2014, authorized the first of four one-year renewal options; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the second of these renewal options; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify the contract for mowing, landscape maintenance, and snow removal services for various city facilities, thereby ensuring necessary services continue without interruption, thereby, preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized and directed to modify the existing contract with Winnscapes, Inc. to exercise the option to renew for the second year for mowing, landscape maintenance, and snow removal services for various City facilities.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3377
Amount: $300,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.