Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal, LLC for the renovation of the roof at 2077 Parkwood Avenue, for the City of Columbus, Department of Public Service. This renovation is necessary as the current roof has exceeded its life expectancy and is in a state of disrepair.
Formal bids were solicited and five companies submitted bids on June 23, 2011 as follows (0 MBE, 0 FBE):
Smith Roofing and Metal, LLC $ 81,500.00
General Maintenance and Engineering Co. $ 91,993.00
K & W Roofing, Inc. $120,704.00
Demarco Roofing, Inc. $128,006.70
Kalkreuth Roofing and Sheet Metal, Inc. $129,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Smith Roofing and Metal LLC.
Emergency action is requested to enable the contractor to complete this project during good weather.
Smith Roofing and Sheet Metal, LLC Contract Compliance No. 27-0828913; expiration date February 4, 2012.
Fiscal Impact: Auditor's Certificate AC030252 will be utilized for this contract. This Auditor's certificate was authorized by Ordinance Nos. 0633-2009 and 1241-2009 to fund facility renovation projects for the Department of Public Service.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal, LLC for the renovation of the roof at 2077 Parkwood Avenue, for the City of Columbus, Department of Public Service; to authorize the expenditure of $81,500.00 from an Auditor's Certificate established previously for Department of Public Service Facility Renovation projects; and to declare an emergency. ($81,500.00)
Body
WHEREAS, Ordinance No. 0633-2009, authorized the expenditure of funds for facility renovation projects for the Department of Public Service; and
WHEREAS, Ordinance No. 1241-2009, passed by City Council October 5, 2009 amended Ordinance No. 0633-2009 to move a portion of these funds to the correct object levels; and
WHEREAS, Auditor's Certificate AC030252-001 authorizing the expenditure of funds is available for the purpose of funding the renovation of the roof at the facility at 2077 Parkwood Avenue, for the City of Columbus, Department of Public Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Smith Roofing and Sheet Metal, LLC for the renovation of roof at 2077 Parkwood Avenue, so that the the contractor will be able to complete this project during good weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal, LLC for the renovation of the roof at 2077 Parkwood Avenue.
SECTION 2. That for the purpose of paying the cost of this contract the sum of $81,500.00 is authorized to be expended from a previously established Auditor's Certificate, AC030252-001, established for facility renovation needs of the Department of Public Service
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.