Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Dove Building Services, Inc. in the amount of $444,929.89 for custodial services at the Municipal Court Building at 375 South High Street. The contract extension is the fourth of five possible renewal options with Dove Building Services, Inc. The original contract was authorized by Ordinance Number 1501-03, passed July 21, 2003. The contract was extended for twelve months by Ordinance 0028-2004, passed March 9, 2004, again by Ordinance 0189-2005, passed March 2, 2005, and again by Ordinance 0326-2006, passed March 1, 2006. The contract shall continue from March 1, 2007 through February 29, 2008. The amount requested represents a forty-six percent (46%) increase over last year. This increase will provide high quality service to this building. It will increase the hours worked in the building from 68 hours daily to 76 hours daily. It will include more floor care, the purchase of additional and necessary equipment, such as vacuums and floor machines, and the purchase of roll towel dispensers to replace folded towel dispensers, saving money on paper. The contractor will pay the responsible wage as determined for 2007.
Emergency action is requested so that custodial services may continue without interruption.
Dove Building Services, Inc. (Certified MBE) Contract Compliance Number 31-0918594, expiration date 02/07/2008.
Fiscal Impact: The Facilities Management Division budgeted $866,424.00 in the 2007 budget for custodial and maintenance services at the Municipal Court Building. This included a $200,000.00 expansion for maintenance at the Municipal Court building . Part of this expansion will be used for the increased custodial services in this building. The Division appropriated $304,000.00 in 2006 and $285,000.00 in 2005 for this contract. The amount of this contract is $444,929.89.
Title
To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $444,929.89 from the General Fund, and to declare an emergency. ($444,929.89)
Body
WHEREAS, Ordinance No. 1501-03, passed by Council on July 21, 2003, authorized the original contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Municipal Court Building, and
WHEREAS, the Facilities Management Division requests to modify and extend the contract with Dove Building Services, Inc. for one year beginning March 1, 2007, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Dove Building Services, Inc. for custodial services at the Municipal Court Building so that custodial services may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract with Dove Building Services, Inc. for custodial services at the Municipal Court Building from March 1, 2007, through February 29, 2008.
SECTION 2. That the expenditure of $444,929.89, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $444,929.89
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.