Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. Funding for this modification will be for the Division of Water's Little Avenue Area Water Line Improvements Project, Contract No. 1162.
1.1. Amount of additional funds to be expended: $ 366,140.09
Original Contract Amount: $ 487,493.38 (EL011930)
Modification 1: $ 315,572.67 (EL012721)
Modification 2 (current): $ 366,140.09
Total (Orig. + Mod 1) $1,169,206.14
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 0468-2011). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects in 2011, 2012, and 2013.
1.4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services, Inc. and reviewed by Division of Water staff and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for various Department of Public Utilities projects for the period of 2011-2013. This ordinance will authorize an expenditure up to $366,140.09 for a Division of Water project. The Department anticipates requesting additional appropriations to this contract for the 2013 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill capital improvement related needs subject to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2012 Capital Improvements Budget.
4. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expires 12/21/13
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for the Little Avenue Area Water Line Improvements Project; for the Division of Water; and to authorize a transfer and expenditure up to $366,140.09 from the Water Build America Bonds Fund. ($366,140.09)
Body
WHEREAS, the original contract number EL011930 for $487,493.38 was authorized by Ordinance No. 0468-2011, passed April 25, 2011, was executed on July 19, 2011, and was approved by the City Attorney on July 27, 2011; and
WHEREAS, Modification No. 1 under contract number EL012721, for $366,140.09, was authorized by Ordinance No. 0516-2012, passed April 2, 2012, was executed on May 2, 2012, and was approved by the City Attorney on May 4, 2012; and
WHEREAS, Modification No. 2 is needed for the Little Avenue Area Water Line Improvements Project, to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water projects with Stantec Consulting Services, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc. for the Little Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the Construction Administration and Construction Inspection Services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204; that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
OL3: 6686
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
609 | Water Build America Bonds Fund | 609999-100000 (carryover) | Unallocated Balance Fund 609 | 609999 | $43,494.06
SECTION 3. That the City Auditor is hereby authorized to transfer $366,140.09 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 609999-100000 (carryover) | Unallocated Balance-609 | 609999 | -$43,494.06
609 | 690236-100021 (carryover) | River South Ph 2 | 623621 | -$201,581.96
609 | 690368-100000 (carryover) | Long St. Clng/Lng. | 609368 | -$28,927.22
609 | 690460-100000 (carryover) | Dublin Rd.8-12" WM | 609460 | -$92,136.85
609 | 690236-100039 (carryover) | Little Ave. Area WL | 693639 | +$366,140.09
SECTION 4. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $0 | $43,495 | +$43,495
(establish authority to match cash)
609 | 609999-100000 (carryover) | Unallocated Balance-609 | $43,495 | $0 | -$43,495
609 | 690236-100021 (carryover) | River South Ph 2 | $201,582 | $0 | -$201,582
609 | 690368-100000 (carryover) | Long St. Clng/Lng. | $28,929 | $1 | -$28,928
609 | 690460-100000 (carryover) | Dublin Rd.8-12" WM | $0 | $102,833 | +$102,833
(establish authority to match cash)
609 | 690460-100000 (carryover) | Dublin Rd.8-12" WM | $102,833 | $10,696 | -$92,137
609 | 690236-100039 (carryover) | Little Ave. Area WL | $0 | $366,142 | +$366,142
SECTION 5. That an expenditure up to $366,140.09 is hereby authorized for the Little Avenue Area Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100039 (carryover), OCA Code 693639, Object Level Three 6686.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.