City of Columbus - File #: 0265-2004

• File #: 0265-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/28/2004
• In control: Public Service & Transportation Committee
• On agenda: 3/15/2004
• Final action: 3/17/2004
• Title: To authorize the transfer of $62,784.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to establish a purchase order for the purchase of steel strain poles for the Transportation Division per the terms and conditions of an existing state universal term contract with Jem Engineering and Manufacturing Company, Incorporated; to authorize the expenditure of $62,784.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($62,784.00)

Date	Ver.	Action By	Action	Result
3/17/2004	1	CITY CLERK	Attest
3/16/2004	1	MAYOR	Signed
3/15/2004	1	Columbus City Council	Approved	Pass
3/15/2004	1	COUNCIL PRESIDENT	Signed
3/2/2004	1	CITY ATTORNEY	Reviewed and Approved
3/2/2004	1	Service Drafter	Sent to Clerk's Office for Council
3/1/2004	1	Auditor Reviewer	Reviewed and Approved
3/1/2004	1	CITY AUDITOR	Reviewed and Approved
3/1/2004	1	Service Drafter	Sent for Approval
3/1/2004	1	EBOCO Reviewer	Reviewed and Approved
3/1/2004	1	ODI DIRECTOR	Reviewed and Approved
3/1/2004	1	Service Drafter	Sent for Approval
2/26/2004	1	Finance Reviewer	Reviewed and Approved
2/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/26/2004	1	Service Drafter	Sent for Approval
2/9/2004	1	Service Drafter	Sent for Approval
2/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
2/3/2004	1	Service Reviewer	Reviewed and Approved
2/3/2004	1	Service Drafter	Sent for Approval
1/28/2004	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division utilizes steel strain poles to erect traffic signals and signs.  These poles can be purchased per the terms and conditions of a State of Ohio universal term contract (#IFB-045-02 expiring July 31, 2004) that is available for use by local jurisdictions.  This ordinance authorizes the purchase of thirty-six (36) strain poles of various dimensions to meet the Transportation Division's anticipated needs for 2004 as follows:

Design 6/ 30 foot steel strain poles with accessories/ 20 @ $1,606.00 each / $32,120.00 total

Design 7/ 30 foot steel stain poles with accessories/ 8 @ $1,889.00 each/ $15,112.00 total

Design 7/ 32 foot steel strain poles with accessories/ 8 @ $1,944.00 each/ $15,552.00 total

The anticipated expense for all poles is $62,784.00.  The vendor is Jem Engineering and Manufacturing Company, Incorporated, 908 West 41^st Street, Tulsa, Oklahoma 74107.  The division did not purchase steel strain poles in 2003.

Fiscal Impact:  Funds for this purchase are available within the ADA Ramp project within the 1995, 1999 Voted Streets and Highways Fund.  This ordinance transfers money from this project to the Signal Installation project, where its expenditure is authorized.

Emergency action is requested to ensure the timely availability of the poles so as not to delay scheduled signal installations.

Title

To authorize the transfer of $62,784.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to establish a purchase order for the purchase of steel strain poles for the Transportation Division per the terms and conditions of an existing state universal term contract with Jem Engineering and Manufacturing Company, Incorporated; to authorize the expenditure of $62,784.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency.  ($62,784.00)

Body

WHEREAS, the Transportation Division utilizes steel strain poles to erect traffic signals and signs; and

WHEREAS, these poles can be purchased per the terms and conditions of a State of Ohio universal term contract (#IFB-045-02 expiring July 31, 2004) that is available for use by local jurisdictions; and

WHEREAS, this ordinance authorizes the purchase of thirty-six (36) strain poles of various dimensions to meet the Transportation Division's anticipated needs for 2004; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase these steel strain poles to ensure their timely availability so as not to delay scheduled signal installations, thereby preserving the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the transfer of $62,784.00 between projects within the 1995, 1999 Voted Streets and Highways Fund be and hereby is authorized as follows:

TRANSFER FROM

Project No. / Project / O.L. 1 /O.L.03 Codes / OCA Code

530087 / ADA Ramps / 06 / 6600 / 644385

Total Transfer From:  $62,784.00

TRANSFER TO

Project No. / Project / O.L. 1 / O.L.03 Codes / OCA Code

540007 / Signal Installation / 06 / 6622 / 644385

Total Transfer To:  $62,784.00

SECTION 2.  That the Finance Director be and hereby is authorized to establish a purchase order for the purchase of 36 (more or less) steel strain poles for the Transportation Division per the terms and conditions of State of Ohio universal term contract #IFB-045-02 with Jem Engineering and Manufacturing Company, Incorporated, 908 West 41^st Street, Tulsa, Oklahoma 74107.

SECTION 3.  That the expenditure of $62,784.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385 and Project 540007 to pay the cost thereof.

SECTION 4.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.