Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contracts to purchase multi-threat hazardous materials (HazMat) suits and personal protective equipment (PPE) for the Division of Fire. The Division of Fire was awarded a grant from the Department of Homeland Security to purchase multi-threat HazMat suits and PPE. These multi-threat HazMat suits and PPE are totally encapsulating suits and equipment used by the Division of Fire Hazardous Material Team for protection in environments where chemical warfare agents (CWAs) and toxic industrial chemicals (TICs) are present at levels determined to be Immediately Detrimental to Life and Health (IDL). The HazMat suits and PPE also offer protection from liquid, vapor and particulate forms of CBRN (chemical, biological, radiological and nuclear warfare) or CBRND defense. The Division of Fire has a need to replace existing PPE suits previously purchased with grant funds that are beyond their useful life. The total cost of this equipment will be $65,435.72, the payment of which will be issued by Franklin County, on behalf of Franklin County Homeland Security and Justice Programs (FCHS), under the Urban Area Security Initiative (UASI). The City of Columbus and Franklin County entered into an intergovernmental agreement via Ordinance 1917-2005 to enable this type of purchase, and Ordinance 2482-2014 to accept these grant funds. This legislation will authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of this equipment.
Bid Information: The Division of Fire was approved for a Franklin County Homeland Security grant, under the UASI program, to purchase multi-threat HazMat suits and PPE for the Hazardous Material Team. Bids were solicited by the Purchasing Office via solicitation SA005927 and opened on 07/09/2015. There were two (2) bids received:
Safeware Inc.: $72,948.26
US SafetyGear, Inc.: $110,014.48
The Division of Fire recommends a bid award, as follows:
Safeware, Inc.: Line items #2-6, and #9-18, as the low, responsible, most responsive and best bid. ($64,640.36)
US SafetyGear, Inc.: Line items #7-8, as the low, responsible, most responsive and best bid. ($795.36)
A check of both the Excluded Parties listing of the Federal Government and the Auditor of State database for Findings for Recovery shows that neither US SafetyGear, Inc. nor Safeware Inc. is debarred or listed.
Contract Compliance: Safeware Inc. / CC #52-1152883 (expires 6/30/17)
US SafetyGear, Inc. / CC#34-1759791 (expires 4/10/17)
Emergency Designation: This legislation is to be declared an emergency measure so that legislation is approved prior to expiration of the grant period.
FISCAL IMPACT: This ordinance authorizes the Director of Finance and Management to execute those documents necessary to procure multi-threat HazMat suits and PPE in the amount of $65,435.72 for the Division of Fire Hazardous Material Team in case of CBRNE events using Franklin County Homeland Security and Justice Programs (FCHS), under UASI, grant funds currently held by Franklin County. There are no matching funds to this grant.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Department of Public Safety, Division of Fire, to execute those documents necessary to enter into a contract for the acquisition of multi-threat HazMat suits and PPE Hazardous Material Team from Safeware Inc. and US SafetyGear, Inc. utilizing Franklin County Homeland Security and Justice Programs (FCHS), under (UASI), grant funds; and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Fire needs to acquire multi-threat HazMat suits and PPE for the Division of Fire Hazardous Material Team from both Safeware, Inc. and US SafetyGear, Inc.; and
WHEREAS, the Division of Fire has been awarded a grant from Franklin County Homeland Security and Justice Programs (FCHS), under UASI; and
WHEREAS, bids were solicited by the Purchasing Office, via Solicitation SA005927 (opened on 7/09/15), with Safewear Inc. being the lowest, best, responsible and responsive bid on line items #2-6 and #9-18, and with US SafetyGear, Inc. being the lowest, best, responsible and responsive bid on Line Items #7-8.
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of said equipment prior to the expiration of the grant period, for the preservation of the public health, peace, property, safety and welfare; Now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary to enter into a contract with both Safewear Inc. and US SafetyGear, Inc. for the acquisition of multi-threat HazMat suits and PPE for the Division of Fire Hazardous Material Team.
SECTION 2. There is no City related expenditure associated with this ordinance; grant funds from Franklin County Homeland Security and Justice Programs (FCHS), under UASI, are being administered via Franklin County in the amount of $65,435.72.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.