Explanation
BACKGROUND: The Division of Water entered into a contract with Kokosing Construction Company, Inc., for Refugee Road 16" Water Line on April 29, 2003 under the authority of Ordinance No. 0363-03 passed March 17, 2003. This modification provides for additional items required for the construction of Capital Improvement Project No. 406, Contract No. 941, Refugee Road 16" Water Main. Said water main was ordered suspended during the spring of 2003 due to the "double-detouring" inconveniencing of local residents. The construction was to be resumed one year later, the spring of 2004. Since a second future water main is proposed for the area, and to eliminate any possible future inconvenience to local residents, during the delay period the water main size has been increased in size from 16" to 24" to not only provide for the present needs, but also for the future needs.
CONTRACT AMOUNT: Original Contract Amount $405,212.12
This Modification $450,000.00
New Contract Amount $855,212.12
CONTRACT COMPLIANCE NUMBER: 31-1023518
EXPLANATION:
1. Amount of additional funds to be expended under this modification: $450,000.00. Reasons additional goods/services could not be foreseen initially: This modification provides for additional items required for the construction of Capital Improvement Project No. 406, Contract No. 941, Refugee Road 16" Water Main. Said water main was ordered suspended during the spring of 2003 due to the "double-detouring" inconveniencing of local residents. The construction was to be resumed one year later, the spring of 2004. Since a second future water main is proposed for the area, and to eliminate any possible future inconvenience to local residents, during the delay period the water main size has been increased in size from 16" to 24" to not only provide for the present needs, but also for the future needs.
3. Reasons other procurement processes are not used: The Standard Construction and Material Specifications of the City of Columbus (C.M.S.C.) provides for alterations in the Contract or character of work as specified in Section 104.02 of the C.M.S.C.
4. How cost increase was determined: The cost of this modification was determined as specified in Section 104.03 (Extra Work) and Section 104.04 (Modification of Contract) of the C.M.S.C.
The original contract provided for the Refugee Road 16" Water Main Project.
This modification provides for the additional quantities and pay items necessary to change the size of the water main from 16" to 24".
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TOTAL AMOUNT OF THIS MODIFICATION INCREASE $450,000.00
FISCAL IMPACT: This project is included in the 2003 C.I.B. and funds are being transferred to provide the monies needed for this project.
This ordinance is submitted as an emergency so as to allow the earliest possible start of construction.
Title
To authorize the Director of Public Utilities to modify the contract with Kokosing Construction Company, Inc., for the Refugee Road 16" Water Main Project for the Division of Water, to authorize the City Auditor to transfer funds within the Water Limited Fund, to authorize the expenditure of $450,000.00 from the Water Limited Fund, and to declare an emergency. ($450,000.00)
Body
WHEREAS, Contract No. EL003392 was authorized by Ordinance No. 0363-03, passed March 17, 2003, was executed on April 29, 2003 and was approved by the City Attorney on May 5, 2003, and
WHEREAS, it is necessary to modify Contract No. EL003392 to provide monies for changes in construction necessitated by changing the size of the water main from 16" to 24", and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to modify Contract No. EL003392 so as to allow the earliest possible start of construction of the Refugee Road 16" Water Main Project for the preservation of the public health, peace, property, safety and welfare, Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and he is hereby authorized to modify Contract No. EL003392 with Kokosing Construction Company, Inc., 886 McKinley Avenue, Columbus, Ohio, 43222 for the Refugee Road 16" Water Main Project, Division of Water, Contract No. 941, Project 690405 in accordance with the terms and conditions as shown on the modification on file in the office of the Division of Water.
Section 2. That this contract modification is in accordance with the requirements of Section 329.13 of the Columbus City Code.
Section 3. That any modification made under the provisions of this ordinance must first be authorized by the Director of Public Utilities and a contract modification properly submitted to the City Auditor for certification of funds.
Section 4. That for the purpose expressed in Section 1 and 2 above to pay for the cost of construction, the expenditure of $450,000.00 or as much thereof as may be needed be and the same is authorized from the Water Limited Fund No. 607, Department 60, Division 09, OCA Code 642926, Object Level Three 6629, Object Level One 06, Project 690405.
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That the City Auditor is hereby authorized and directed to appropriate and transfer funds within the Water Limited Fund, Fund No. 607, Department of Public Utilities, Division of Water, as follows:
From: 490026 Miscellaneous Water Facilities,
OCA Code 642926 $2,240.19
690236 Water Main Rehabilitation,
OCA Code 642926 $77,943.85
690286 HCWP Miscellaneous Improvements,
OCA Code 642926 $65,971.00
690328 PAWP Operations Improvements,
OCA Code 642926 $44,147.00
690367 Joyce/Stelzer Water Line Cleaning,
OCA Code 642926 $2,753.00
690374 Water & Sewer Information Management System,
OCA Code 642926 $52,000.00
690394 SR 665 London Groveport Road 20" Water Main,
OCA Code 642926 $67,048.00
690411 Griggs Reservoir Maintenance,
OCA Code 642926 $12,127.93
607999 Unallocated Balance
OCA Code 642926 $125,769.03
To:
690405 Refugee Road 16" Water Main,
OCA Code 606405 $450,000.00
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage, if the Mayor neither approves nor vetoes the same.