Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the construction contract with Crace Construction Company, Inc. for the Southerly Wastewater Treatment Plant Digester Rehabilitation Project. The Crace Construction Company, Inc. modification amount requested under this ordinance is $2,000,577. The contract total including this modification is $34,940,977. These additional monies will fund the cost of needed additions to the contract work, which includes electrical improvement modifications, incinerator building piping revisions, and the settlement of the contractors' claims for unforeseen additional special coatings work on the digester covers, repair of concrete in the existing digester overflow pits and increased capacity of steam injectors and other associated costs of needed additions to the contract work that have become necessary to complete the Digester Rehabilitation construction, the total of which would exceed the contract contingency amount. Due to the complex and comprehensive nature of this project, this additional work could not be foreseen, and it is not practical or feasible to undertake a new procurement to deliver these services.
B. Contract Compliance No.: 310957857 (Majority | Expiration 06/17/2010)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund and the amendment of the 2008 Capital Improvements Budget to cover this expenditure upon passage of this ordinance.
Title
To authorize the Director of Public Utilities to modify a contract with Crace Construction Company, Inc. for the Southerly Wastewater Treatment Plant Digester Rehabilitation Project; to authorize the transfer and expenditure of $2,000,577 from within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($2,000,577)
Body
WHEREAS, Contract No. EL005858 was authorized by Ordinance No.2180-2005, as passed by Columbus City Council on February 6, 2006, for purposes of authorizing the Director of Public Utilities to enter a construction contract with Crace Construction Company, Inc. for the Southerly Wastewater Treatment Plant Digester Rehabilitation Project; and
WHEREAS, it is necessary to modify this contract to provide additional monies to cover the cost of needed additions to the contract work which exceeds the available contingency amounts provided in the contract, pursuant to completion of the Digester Rehabilitation construction; and
WHEREAS, it has been determined that a planned modification will be needed in the near future to provide additional funding to the project once a dollar value can be negotiated between the Department of Public Utilities and Crace Construction Company, Inc.; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the construction contract with Crace Construction Company, Inc. for the Southerly Wastewater Treatment Plant Digester Rehabilitation Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL005858 with Crace Construction Company, Inc., P.O. Box 535, 316 Main Street, Piketon, Ohio 45661 for construction of the Southerly Wastewater Treatment Plant Digester Rehabilitation Project, Construction Contract S66 in order to provide for needed additions to the contract work and the settlement of the contractors' claims, in accordance with the terms and conditions as shown in the modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $2,000,577 within the Sanitary Sewer Revenue Bonds Fund | Fund No. 665 | Obj Lvl Three 6624 | Division of Sewerage and Drainage | Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650033 | Big Walnut Trunk Central College Road Subtrunk | 665033 | $2,000,577.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650353 | SWWTP Digester Rehabilitation | 665353 | $2,000,577.00
Section 3. That the 2008 Capital Improvements Budget Ordinance No.0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650033-100000 | Big Walnut Trunk Central College Road Subtrunk | $2,500,000 | $499,423 | (-$2,000,577)
650353-100000 | SWWTP Digester Rehabilitation | $0.00 | $2,000,577 | (+$2,000,577)
Section 4. That for the purpose of paying the cost of the construction contract modification, the expenditure of $2,000,577, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Revenue Bonds Fund | Fund No. 665 | Division 60-05 | Project No. 650353 | OCA Code 665353 | Object Level 6624;
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.