Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a contract modification with LAZ Parking Midwest, LLC dba LAZ KARP Associates, LLC (LAZ) to facilitate the continued provision of off-street parking management services at City-owned off-street parking facilities.
Pursuant to Ordinance 3148-2021, the Director of Public Service executed a professional services contract with LAZ for the provision of off-street parking management services.
Ordinance 2360-2022 authorized the execution of a contract modification between the parties for the purposes of expanding the scope of services to include the surface lot located at 151 N. Garfield Avenue, extending the original contract term through April 30, 2025, and authorizing the encumbrance and expenditure of additional funding to provide for services through the end of 2022.
Ordinance 0979-2023 authorized the execution of second contraction between the parties for the purpose of authorizing the encumbrance and expenditure of additional funding to provide for services through the spring of 2024. However, the Department anticipates there will be a shortfall in available operational funding appropriated to support said services, necessitating the execution of a third contract modification.
Amount of additional funds to be expended: $1,000,000.00
Original contract amount: $ 949,144.63 (Ord. 3148-2021, PO339839)
Modification 1: $ 500,000.00 (Ord. 2360-2022, PO364277)
Modification 2: $1,600,000.00 (Ord. 0979-2023, PO384560)
Modification 3: $1,000,000.00 (This legislation)
Total contract amount including all modifications: $4,049,144.63
Reason additional goods/services could not be foreseen:
There has been an increase in the patronage of City-owned off-street parking facilities in recent months, as well as the addition of management of the new Astor Park garage, resulting in additional operational costs.
Reason other procurement processes are not used:
It is unlikely that seeking out and engaging another off-street parking services provider would result in significant cost savings for the City.
How cost of modification was determined:
The funding needed to support the proposed contract modification was calculated based on a cost audit for the preceding 6 months with the anticipated financial impacts and the official opening of another City-owned parking garage to the public early next year. The additional funding is intended to support the provision of services through at least the second quarter of 2024 if not longer.
2. CONTRACT COMPLIANCE
The contract compliance number for LAZ KARP Associates, LLC is CC025564 and expires January 5, 2025.
3. FISCAL IMPACT
Funding in the amount of $1,000,000.00 is available within the Mobility Enterprise Operating Fund for this expenditure.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
The City of Columbus MBE/WBE/SLBE program requirements are not applicable because the original Off-Street Parking Management contract was put in place prior to the implementation of this program.
5. EMERGENCY DESIGNATION
Emergency action is requested to facilitate the execution of the requisite contract modification as soon as reasonably practicable so as to prevent an interruption in services due to a shortfall in available operational funding.
Title
To authorize the Director of Public Service to modify an existing service contract with LAZ Parking Midwest, LLC dba LAZ KARP Associates, LLC (LAZ) provision of off-street parking management services; to authorize the expenditure of up to $1,000,000.00 from the Mobility Enterprise Operating Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, Ordinance 3148-2021 authorized the execution of a service contract between the Department of Public Service and LAZ KARP Associates, LLC (LAZ), for the provision of off-street parking management services at City-owned off-street parking facilities; and
WHEREAS, Ordinance 2360-2022 authorized the execution of a contract modification between the parties for the purposes of expanding the scope of services to include the surface lot located at 151 N. Garfield Avenue, extending the original contract term through April 30, 2025, and authorizing the encumbrance and expenditure of additional funding to provide for services through the end of 2022; and
WHEREAS, Ordinance 0979-2023 authorized the execution of second contraction between the parties for the purpose of authorizing the encumbrance and expenditure of additional funding to provide for services through the spring of 2024; and
WHEREAS, it is now anticipated that the operational funding appropriated pursuant to Ordinance 0979-2023 will be exhausted before that time, necessitating a third contract modification authorizing the encumbrance and expenditure of additional funding for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to authorize the passage of this legislation to facilitate the execution of the requisite contract modification as soon as reasonably practicable so as to prevent an interruption in services due to a shortfall in available operational funding; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification with LAZ Parking Midwest, LLC dba LAZ KARP Associates, LLC, to facilitate the continued provision of off-street parking management services at City-owned off-street parking facilities by adding additional funding to the existing contract.
SECTION 2. That the expenditure of $1,000,000.00, or so much thereof as may be needed, is authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise), Dept-Div 59-06 (Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.