Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to modify and increase a professional services engineering contract with DLZ, Inc. for the Joyce Avenue Phase 2 project.
This project consists of the reconstruction of Joyce Avenue from Kenmore Avenue to Twelfth Avenue. Improvements include curb and sidewalk on Joyce Avenue, a shared use path on Joyce Avenue, ADA curb ramps, upgrades to existing traffic lights, storm sewer, street light relocation and upgrade, and roadway widening at various locations from its current two lane configuration to a three lane configuration.
Improvements on 17th Avenue, between Joyce Ave and 300 feet west of Billiter Boulevard will consist of sidewalk improvement, curb and gutter, an enclosed storm sewer, sidewalks along Seventeenth Avenue. A storm sewer system study and design for 17th Avenue between Joyce and Brentnell Avenues will also be included.
2.65 miles of 6' foot wide sidewalk will be added in this project. The sidewalk will be along the east side Joyce Avenue from Kenmore Road to Seventeenth Avenue and on the west side of Joyce Avenue to Twelfth Avenue. An 8 foot shared use path will be added along Joyce Avenue from Kenmore Road to Twelfth Avenue. The path will be on the west side of Joyce Avenue from Kenmore Road to Seventeenth Avenue and will be on the east side of Joyce Avenue from Seventeenth Avenue to Twelfth Avenue.
Additionally, a 6 foot wide sidewalk will be constructed along both sides of Seventeenth Avenue from 300 feet west of Billiter Avenue to 490' east of the Joyce Avenue, Seventeenth Avenue intersection. A 6 foot sidewalk will be constructed from 490 feet east of Joyce Avenue, Seventeenth Avenue intersection only on the south side of Seventeenth Avenue to Brentnell Avenue.
There will be 114 ADA curb ramps that will be constructed as part of this project. There are 14 bus stops and transit routes within the limits of this project. Pedestrian generators and destinations impacting the proposed project include: St Stephen Community Center, Duxberry Park Elementary School and Maloney Park.
Environmental "Green" materials or processes associated with this project include landscaping and stormwater best management Practices (BMP).
Professional design services will be needed through the estimated design completion date of August 11, 2011 in order to commence construction in December 2012. Prior to the initial award, the Department of Public Service determined it was in the city's best interest to incrementally fund the Public Service portion of this contract due to capital budget funding limitations. This is a planned modification needed to complete the project design from the Line Grade and Typical stage up to the final stage and for signatures. This modification also includes the cost of of splitting the plans into two parts. The cost of splitting the plans into two parts was not anticipated at the time the proposal fee was requested. Splitting the project is being done to alleviate the need for all construction funds in one year.
The original Contract amount is $822,052.50 which consists of the design share from the Department of Public Utilities of $343,407.67 and the design share from the Department of Public Service of $487,644.83. DPU's share provided the design of the plans up to the signatures stage but DPS's share provided funds for only up to the Line Grade and Typical stage.
The original contract amount for this project authorized by ordinance 1539-2009 is $822,052.50 (EL009988)
This is the first modification to the contract
Total amount of modification No.1 is $714,982.65
Total Contract Amount including modification: $1,537,035.15
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ, Inc.
2. CONTRACT COMPLIANCE
DLZ, Inc., contract compliance number is 311268980 and expires 3/10/11.
3. FISCAL IMPACT
Funding for this project is available in the amount of $668,754.00 within the 2010 CIB. The remainder is available due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested so that this project can address localized flooding and pedestrian safety issues and keep commitments made to the local community.
Title
To authorize the Director of Public Service to execute a planned contract modification with DLZ, Inc., for professional engineering services required for the Joyce Avenue Phase 2 Project; to amend the 2010 C.I.B.; to authorize the transfer of funds within the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $714,982.65 from the Build America Bonds Fund and the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction and; and to declare an emergency. ($714,982.65)
Body
WHEREAS, contract no. EL009988 for the design of the Joyce Avenue Phase 2 project was authorized by ordinance no. 1539-2009, passed 12/7/09, executed 1/15/10 and signed by City Attorney 1/18/10; and
WHEREAS, professional design services will be needed to complete the project design, splitting the plans into two parts and provide for professional services through the estimated design completion date of August 11, 2011 in order to commence construction in December 2012.
WHEREAS, it is necessary to execute a planned design modification to this contract for the above described purpose; and
WHEREAS, it is necessary to authorize the Director of Public Service to modify and increase this professional service contract for the design of the Joyce Avenue Phase 2 project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in that this contract modification should go forth immediately so that the work may proceed without delay to address localized flooding and pedestrian safety issues, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to modify and increase an existing contract with DLZ, Inc., 6121 Huntley Road, Columbus, OH 43229 in the amount of $714,982.65 or so much as needed for the design of the Joyce Avenue Phase 2 project.
Section 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended due to encumbrance cancellations of completed projects as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities (Carryover) / $723,060.00 (Carryover) / $127.00 (Carryover) / $723,187.00 (Carryover)
746 / 540008-100001 / Sign Upgrades/Street Name Signs - Commodities (Carryover) / $423,858.00 (Carryover) / $651.00 (Carryover) / $424,509.00 (Carryover)
Section 3. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street/Flint Road to County Line / $391,456.00 (Carryover) / ($618.00) (Carryover) / $390,838.00 (Carryover)
746 / 530282-100046 / Resurfacing - Urban Paving Bexley to Whitehall / $469,650.00 (Carryover) / ($36,551.00) (Carryover) / $433,099.00 (Carryover)
746 / 59-12 / 530282-100047 / Resurfacing - Urban Paving West Broad / $28,387.00 (Carryover) / ($8,283.00) (Carryover) / $20,104.00
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities (Carryover) / $723,187.00 (Carryover) / ($127.00) (Carryover) / $723,060.00 (Carryover)
746 / 540008-100001 / Sign Upgrades/Street Name Signs - Commodities (Carryover) / $424,509.00 (Carryover) / ($651.00) (Carryover) / $423,858.00 (Carryover)
704 / 590955-100008 / Operation Safewalks - Joyce Avenue Phase 2 (Carryover) / $0.00 (Carryover) / $618.00 (Carryover) / $618.00 (Carryover)
746 / 590955-100008 / Operation Safewalks - Joyce Avenue Phase 2 (Carryover) / $0.00 (Carryover) / $45,612.00 (Carryover) / $45,612.00 (Carryover)
Section 4. That the transfer of cash and appropriation be authorized as follows:
Transfer from:
Fund / project number / project / Object Level 01/03 Codes / OCA Code / Amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street/Flint Road to County Line / 06-6600 / 741313 / $617.46
746 / 530282-100046 / Resurfacing - Urban Paving Bexley to Whitehall / 06-6600 / 528246 / $36,550.46
746 / 530282-100047 / Resurfacing - Urban Paving West Broad / 06-6600 / 528247 / $8,283.00
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6600 / 540703 / $127.00
746 / 540008-100001 / Sign Upgrades/Street Name Signs - Commodities / 06-6600 / 540801 / $650.73
Transfer to:
Fund / project number / project / Object Level 01/03 Codes / OCA Code / Amount
704 / 590955-100008 / Operation Safewalks-Joyce Avenue Phase 2 / 06-6682 / 704955 / $617.46
746 / 590955-100008 / Operation Safewalks-Joyce Avenue Phase 2 / 06-6682 / 746008 / $45,611.19
Section 5. That for the purpose of paying the cost thereof, the sum of $714,982.65 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction Dept-Div 59-12, as follows:
Fund / project number / project / Object Level 01/03 Codes / OCA Code / Amount
704 / 590955-100008 / Operation Safewalks-Joyce Avenue Phase 2 / 06-6682 / 704955 / $617.46
746 / 590955-100008 / Operation Safewalks-Joyce Avenue Phase 2 / 06-6682 / 746008 / $714,365.19
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.