Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Palmetto Construction Services for renovations to the second floor restrooms at the Martin Luther King, Jr. Performing & Cultural Arts Complex. Renovations for this project will include terrazzo repair, refurbishing of the lighting and plumbing, and new finishes and fixtures.
The costs for this project will be $141,677.00 with a contingency of $14,000.00 for a total of $155,677.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on November 7, 2014 and received by the Recreation and Parks Department on November 25, 2014. Bids were received from the following companies:
Status Amount
Palmetto Construction MAJ $141,677
2K General MAJ $148,000
After reviewing the proposals that were submitted, it was determined that Palmetto Construction Services was the lowest and most responsive bidder.
Principal Parties:
Palmetto Construction Services
892 Scott Street
Columbus, OH 43222
Casey Cusack 614-503-7150
27-2790089, Exp. 2/5/15
Columbus Employees: 2+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed in time for upcoming events.
Fiscal Impact:
$155,677.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Palmetto Construction for the Restroom Renovations Project at the King Arts Complex; to authorize the expenditure of $141,677.00 with a contingency of $14,000.00 for a total of $155,677.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($155,677.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on November 25, 2014 for the Restroom Renovations Project at the King Arts Complex and will be awarded to Palmetto Construction Services on the basis of lowest and best responsive bidder;
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed in time for upcoming events; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Palmetto Construction for the Restroom Renovations Project at the King Arts Complex.
SECTION 2. That the expenditure of $155,677.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100022 (King Arts Complex Improvements) 723522 6621 $155,677.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.