Explanation
1. BACKGROUND
The Division of Infrastructure Management is responsible for routine and emergency street repairs and maintenance throughout the year. The division uses various asphalt concretes in its surface treatment program to repair and maintain streets, gravel alleys, berms, and to patch potholes.
The Purchasing Office has established a citywide universal term contracts with Kokosing Materials (FL006160) for the purchase of these materials. This legislation will authorize the expenditure of $90,000.00 in total for various asphalt concretes per the terms and conditions of the universal term contracts.
The division already encumbered a total of $100,000.00 from this universal term contract (UT055618). Legislation is required to authorize an encumbrance and expenditure over $100,000.00. Additional funds are necessary to ensure the proper supply of asphalt concrete is available for the remainder of the year.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these organizations.
2. CONTRACT COMPLIANCE
Kokosing Materials contract compliance number is 31-0980603 and it expires 11/18/2015.
3. FISCAL IMPACT
Funds in the amount of $90,000.00 are budgeted and available in the Municipal Motor Vehicle License Tax Fund (266) for this purpose.
4. EMERGENCY DESIGNATION
The division requests emergency designation to ensure the supply of a critical commodity is available for use and to not have any interruptions in operations.
Title
To authorize the Director of Finance & Management to establish purchase orders with Kokosing Materials for the purchase of various asphalt concretes, in accordance with the terms and conditions of established citywide universal term contracts for the Division of Infrastructure Management; to authorize the expenditure of $90,000.00 from the Municipal Motor Vehicle License Tax Fund and declare an emergency. ($90,000.00)
Body
WHEREAS, the daily activities of the Division of Infrastructure Management require the purchase and use of various asphalt concretes to repair and maintenance streets, gravel alleys and berms and to patch potholes on city streets; and
WHEREAS, the Purchasing Office has established universal term contracts to purchase these materials: and
WHEREAS, the Director of Finance and Management be and is hereby authorized to establish purchase orders totaling $90,000.00; and
WHEREAS, funds are budgeted and available in the Municipal Motor Vehicle License Tax Fund for the purchase of various asphalt concretes; now, therefore
WHEREAS, an emergency exists in the usual operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize expenditures as appropriate, in order to provide for the uninterrupted operation of street maintenance, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish purchase orders totaling $90,000.00 per the terms and conditions of existing UTCs for various asphalt concretes for Division of Infrastructure Management as follows:
Kokosing Materials $90,000.00
P.O. Box 334
Fredricktown, OH 43019
FL006160
Contract compliance: 31-0980603 (expires 11/18/2015)
SECTION 2. That the expenditure of $90,000.00, or so much thereof as may be needed, is hereby authorized from the Municipal Motor Vehicle License Tax Fund, Fund No. 266, as follows:
Dept / Fund / O.L.01-03 / OCA/ Amount
59-11 / 266 / 02-2262 / 591126 / $ 90,000.00.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.