Explanation
Background: This ordinance authorizes the Director of Public Utilities to renew an existing contract with The Paul Peterson Co., Safety Division, Inc. for installation, repair, and maintenance of new and existing fencing, gates, and controllers in and around the Department of Public Utilities locations to maintain security. The contract amount being authorized by this ordinance is $81,000.00.
Procurement:
The Department of Public Utilities solicited competitive bids through Vendor Services from January 24, 2023, to March 1, 2023, for installation, maintenance, and repair of commercial fencing, gate, and gate controllers in accordance with the relevant provisions of Chapter 329 of City Code, (RFQ023873). Two hundred and sixty-nine vendors were solicited; one bid was received. The bids were evaluated on March 2, 2023. After reviewing the bids, the Division of Power and the Division of Water Reclamation recommended the award be made to The Paul Peterson Co., Safety Division, Inc., as they were the lowest, responsive, responsible, and best bidder.
The original term of the contract was for a period of three years from the date of execution by the City of Columbus, up to and including August 31, 2026, with a one year renewal option, authorized by ordinance 0754-2023. The contract amount authorized was $190,000.00
Ordinance 0421-2024 authorized the first modification increasing the funding allocations by $91,000.00 without extending the term of the contract.
Ordinance 0317-2025 authorized the second modification increasing the funding allocations by $77,000.00 without extending the term of the contract.
Ordinance 2993-2025 authorized the third modification increasing the funding allocations by $220,000.00 without extending the term of the contract.
This ordinance authorizes the first renewal option of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract renewal No. 1 is $81,000.00. The total contract amount including this renewal is $659,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover the continuation of the consultant’s work for an additional year.
3. Reason other procurement processes were not used: Work under this renewal No. 1 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How the cost was determined: The costs, terms, and conditions are in accordance with the original agreement.
Principal Party:
The Paul Peterson Co., Safety Division, Inc.
PO Box 1510
Columbus, OH 43216
Scott Schreiber
(614) 486-4375
Contract Compliance Number: 004409
Contract Compliance Expiration Date: 6/10/2027
Fiscal Impact: $81,000.00 is available from within the Public Utilities Operating Funds.
$140,554.00 was spent in 2025
$80,372.19 was spent in 2024
Title
To authorize the Director of Public Utilities to renew the contract with The Paul Peterson Co., Safety Division, Inc., for installation, repair, and maintenance of new and existing fencing, gates, and controllers in and around the Department of Public Utilities locations to maintain security; and to authorize the expenditure of $81,000.00 from within the Public Utilities Operating Funds. ($81,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to renew and increase an existing indefinite quantity agreement with The Paul Peterson Co., Safety Division, Inc. for installation, repair, and maintenance of new and existing fencing, gates, and controllers in and around the Department of Public Utilities locations to maintain security; and
WHEREAS, Ordinance 0754-2023 authorized the initial term of the contract; and
WHEREAS, Ordinance 0421-2024 authorized a contract modification with The Paul Peterson Co., Safety Division, Inc. to add additional funding; and
WHEREAS, Ordinance 0317-2025 authorized a contract modification with The Paul Peterson Co., Safety Division, Inc. to add additional funding; and
WHEREAS, Ordinance 2993-2025 authorized a contract modification with The Paul Peterson Co., Safety Division, Inc. to add additional funding; and
WHEREAS, The Department of Public Utilities wishes to renew the contract for an additional year, up to and including August 31, 2027, and provide additional funding for the same services as under the original agreement; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications;
WHEREAS, it is necessary to authorize the expenditure of $81,000.00 from the Public Utilities Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a renewal agreement with The Paul Peterson Co., Safety Division, Inc. for installation, repair, and maintenance of new and existing fencing, gates, and controllers in and around the Department of Public Utilities locations to maintain security; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to renew and increase an existing Indefinite Quantity Agreement with The Paul Peterson Co., Safety Division, Inc. for installation, repair, and maintenance of new and existing fencing, gates, and controllers in and around the Department of Public Utilities locations to maintain security. The renewal amount being authorized by this ordinance is $81,000.00.
SECTION 2. That this renewal No. 1 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $81,000.00 or so much thereof as may be needed, be and is hereby authorized in object class 02 Materials & Supplies and 03 Services, split among the Electricity and Sanitary Sewer Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.