Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Building and Zoning Services, to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes, associated with building inspectors and plans examiners, with a coverage period from June 28, 2010 through June 27, 2011. Also, this contract will provide for web access for use of numerous NFPA copyright codes and standards materials associated with various aspects of fire prevention and protection.
For approximately ten years, the Department of Building and Zoning Service began utilizing services from NFPA, associated with the electronic fire codes. At that time, the agency purchased code books for staff utilization. As the code books' cost began to increase, the agency began to research other methods to view and access the necessary data. Out of this research the agency switched to web access for staff. This web access was obtained via a three user license that could be shared among staff. However, the NFPA has restructured their access procedures whereby the Department of Building and Zoning Services can no longer have multi-users sharing access from the three user license. As a result of this restructure, it is necessary to upgrade the current license, thus allowing for the level of needed access and shared access for various staff use. Without the passage of this legislation, the ability to provide accurate, timely, up-to-date fire protection code information to the Department of Building and Zoning Services' user base of Building Inspectors and Plans Examiners will not be available.
Since, National Fire Protection Association is the owner of the codes, standards, books, audio/visual and electronic materials dealing with various aspects of fire prevention and protection, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT:
The cost associated with this contract and ordinance, for the upgrade, maintenance and support is $27,500.00, with a coverage period of June 28, 2010 through June 27, 2011 provided by National Fire Protection Association. Funds have been identified and are available with the Information Services Fund for the Department of Building and Zoning Services.
CONTRACT COMPLIANCE:
National Fire Protection Association, Inc. # 04-1653090 Expiration Date: 02/27/2011
EMERGENCY: Emergency action is requested in order to establish a purchase order for the necessary upgrade and to maintain support without interruption.
Title
To authorize the Director of the Department of Technology and the Director of the Department of Building and Zoning Services to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes; and this agreement is being established in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $27,500.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($27,500.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology and the Director of the Department of Building and Zoning Services, to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes, associated with building inspectors and plans examiners, with a coverage period from June 28, 2010 through June 27, 2011, and
WHEREAS, National Fire Protection Association is the owner of the codes, standards, books, audio/visual and electronic materials dealing with various aspects of fire prevention and protection, and
WHEREAS, without the passage of this legislation, the Department of Building and Zoning Services will lose the ability to provide accurate, timely up-to-date fire protection code information to the Department of Building and Zoning Services' user base of Building Inspectors and Plans Examiners, and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07
WHEREAS, an emergency exits in the usual daily operation of the Departments of Technology and Builiding Services and Zoning in that it is necessary to maintain on-going support and access to fire protection code information and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Building and Zoning Services, be and hereby authorized to enter into an annual contract for license upgrade, access, maintenance and support with the National Fire Protection Association (NFPA) electronic fire codes, associated with building inspectors and plans examiners, with a coverage period from June 28, 2010 through June 27, 2011. The cost associated with this ordinance is $27,500.00.
SECTION 2: That the expenditure of $27,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund:240|OCA Code: 514240|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $27,500.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.