Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with Dynalectric Company of Ohio, in the amount of $384,700.00 for the installation of emergency generators at six fire stations. The six stations are as follows: Fire Station #6, 5750 Maple Canyon Drive; Fire Station #12, 3200 Sullivant Avenue; Fire Station #13, 309 Arcadia Avenue; Fire Station #15, 1800 Livingston Avenue; Fire Station #16, 1130 East Weber Road; and Fire Station #21, 3944 East Main Street. Emergency generators are necessary to ensure the continued operation of fire stations during prolonged power outages. The work will include a one-year workmanship and material guarantee. Work is to be completed within one hundred twenty (120) calendar days.
Formal proposals were solicited on March 1, 2007. Five firms submitted proposals on April 3, 2007 as follows: (0 MBE, 1 FBE*).
Dynalectric Company of Ohio $384,700.00
Capital City Electric, LLC $391,778.00
Mid-City Electric Company $394,887.00
*Royal Electric Construction Corp. $441,990.00
Jess Howard Electric Company $464,626.00
It is the recommendation of the Office of Construction Management to award this contract to the most responsive and responsible bidder, Dynalectric Company of Ohio. Capital City Electric, LLC was deemed non-responsive due to a failure to complete the needed signature on their bid.
Emergency action is requested so that fire stations will remain in operation during power outages, thereby ensuring the best emergency services to the residents of Columbus.
Dynalectric Company of Ohio Contract Compliance Number 13-3636476, expiration date 03/20/2009.
Fiscal Impact: The Fire Division budgeted $425,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $384,700.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Dynalectric Company of Ohio for the installation of emergency generators at six fire stations, to authorize the expenditure of $384,700.00 from the Safety Voted Bond Fund, and to declare an emergency. ($384,700.00)
Body
WHEREAS, six fire stations need emergency generators in order to ensure that emergency services are not interrupted during power outages, and
WHEREAS, the Office of Construction Management recommends acceptance of the bid submitted by Dynalectric Company of Ohio as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Dynalectric Company of Ohio for the installation of emergency generators at six Fire Stations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Dynalectric Company of Ohio for the installation of emergency generators at six fire stations.
SECTION 2. That the expenditure of $384,700.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $384,700.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.