Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with H.R. Gray & Associates Inc., for professional services for the New Police Academy, 1000 North Hague Avenue. At the request of the City Attorney's office and on behalf of the Division of Police, it is necessary to continue to maintain an independent architectural/engineering firm to review the mechanical designs and existing conditions of the "Hall of Honor" tower and roofing system at the Police Academy. The "Hall of Honor" tower has experienced heat induced moisture problems and leaks. H.R. Gray & Associates is helping to resolve these problems. Selection of H.R. Gray & Associates was made by the City Attorney's office based upon the firm's expertise in this type of analysis subsequently, the Facilities Management Division entered into the contract.
Due to the fact that H.R. Gray & Associates Inc. provided the original professional services for this project, a modification with H.R. Gray is the logical and most expeditious option for addressing the requested modifications. Selecting another architect at this point could lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to select another contractor for these professional services.
EMERGENCY ACTION is requested to allow professional consulting services to continue without interruption, thereby preventing damage to the facility.
FISCAL IMPACT: Ordinance No. 2001-2006, passed December 4, 2006, authorized the expenditure of $17,420.00 for professional services. The cost of this modification is $5,200.00, bringing the total cost of this contract to $22,620.00. Sufficient funding is available in the Safety Voted Bond Fund.
H.R. Gray & Associates Inc. Contract Compliance Number 31-1050479 Expiration date January 17, 2010.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with H.R. Gray & Associates Inc., for professional services at the Police Academy, 1000 North Hague Avenue; to authorize the expenditure of $5,200.00 from the Safety Voted Bond Fund; and to declare an emergency. ($5,200.00)
Body
WHEREAS, Ordinance No. 2001-2006, passed December 4, 2006, authorized the expenditure of $17,420.00 for professional services for a review of the mechanical designs and existing conditions of the "Hall of Honor" tower at the Police Academy, 1000 North Hague Avenue; and
WHEREAS, is it necessary to modify the contract with H.R. Gray Associates Inc., for continued professional services for the Police Academy, 1000 North Hague Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with H.R. Gray Associates Inc., to allow professional consulting services for the Police Academy, 1000 North Hague Avenue, to continue without interruption, thereby preventing damage to the facility; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contract with H.R. Gray Associates Inc., for professional services at the Police Academy, 1000 North Hague Avenue.
SECTION 2. That the expenditure of $5,200.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6680
Amount: $5,200.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.