Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey project. This is a joint project with the Department of Public Utilities, who will provide a portion of the funding for water improvements included in the project.
Work on this project consists of improvements to three intersections as described below:
Livingston Avenue at Lockbourne Road - work includes the addition of a northbound left turn lane and a westbound left turn lane. Work consists of construction of new curb, curb ramps, sidewalks, storm sewer, and signal modification.
Hudson Street at McGuffey Road - work includes the realignment of the intersection to eliminate north/south offset which provides space for a southbound left turn only lane. Work consists of construction of new curb, curb ramps, sidewalks, sewer, water lines, and signal modification.
Alkire Road at Holt Road - work includes the addition of dedicated left-turning lanes in all directions of a four-way intersection. Work consists of full-depth widening, resurfacing, curb ramps, and signalization.
3,136 feet of 5 foot wide sidewalk and 16 ADA ramps will be added or reconstructed in this project. There are 3 bus stops and 2 transit routes within the limits of this project.
The estimated Notice to Proceed date is December 27, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 7 bids were received on October 30, 2012 (6 majority, 1 minority) and tabulated on October 31, 2012 as follows:
Company Name Bid Amt Majority/MBE/FBE
Columbus Asphalt Paving $1,955,101.53 Majority
Decker Construction $1,956,030.96 Majority
Shelly and Sands $2,069,944.03 Majority
Igel & Co. $2,198,705.69 Majority
Park Enterprise Construction $2,281,882.87 Majority
Complete General Construction $2,291,038.52 Majority
McDaniels Construction $2,357,816.34 MBE
Columbus City Code Section 329.09(9) and (10) states:
(9) In determining the lowest bid for purposes of awarding a contract under this section, a local bidder, as defined in Section 329.04(k), located within the corporate limits of the City of Columbus, shall receive credit equal to one (1) percent of the lowest bid submitted by a non-local bidder, not to exceed fifty thousand dollars ($50,000.00).
(10) In determining the lowest bid for purposes of awarding a contract under this section, a local bidder, as defined in Section 329.04(k), located within the corporate boundaries of the County of Franklin, but excluding all areas within the corporate limits of the City of Columbus, shall receive credit equal to one-half (.5) percent of the lowest bid submitted by a non-local bidder, not to exceed twenty-five thousand dollars ($25,000.00).
After application of the local credit, Decker Construction Company is the lowest bidder for evaluation purposes.
Award is to be made to Decker Construction Company for the amount of $1,956,030.96.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 310983557 and expires 1/5/14.
3. FISCAL IMPACT
Funding for the Department of Public Service portion of this project is budgeted within the 2012 C.I.B and available within the Streets and Highways G.O. Bonds Fund and Street and Highway Improvement Fund. The Department of Public Utilities Funding is available within the Water Works Enlargement Voted Bonds Fund.
This project has also been awarded a grant from the Ohio Public Works Commission (OPWC).
Department of Public Service Funds will be transferred to the appropriate projects within the Streets and Highways G.O. Bonds Fund, then transferred to, appropriated and expended within the Local Transportation Improvement Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary construction to improve the safety of these intersections.
Title
To authorize the Director of Public Service to enter into a contract with Decker Construction Company to provide for the payment of the contract and construction administration and inspection services, in connection with the Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey project; to authorize the transfer of funds within and from the Streets and Highways G.O. Bonds Fund to the Local Transportation Improvement Fund; to authorize the appropriation and expenditure of $2,099,305.15 from the Local Transportation Improvement Fund for the Department of Public Service; to authorize the expenditure of $52,328.81 from the Water Works Enlargement Voted Bonds Fund for the Department of Public Utilities; and to declare an emergency. ($2,151,633.96)
Body
WHEREAS, the Division of Design and Construction is responsible for the construction of roadway improvements within the City of Columbus; and
WHEREAS, it is necessary to enter into contract to provide for the construction improvements to three intersections within the City as part of the Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey project; and
WHEREAS, work on this project consists of addition of turn lanes, construction of curb, curb ramps, sidewalks, sewer and water improvements, and signal improvements; and
WHEREAS, the Department of Public Utilities, Division of Power and Water (Water) will be contributing funding for water line improvements in this project; and
WHEREAS, bids were received on October 30, 2012, and tabulated on October 31, 2012, for the Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey project and a satisfactory bid has been received; and
WHEREAS, The Department of Public Service was awarded a grant from the Ohio Public Works Commission for this project; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary safety improvements to these intersections, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204 for the construction of the Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey project in the amount of up to $1,956,030.96 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $195,603.00.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended as follows to provide sufficient authority for the appropriate projects authorized within this ordinance:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530086-100022 / Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey (Voted 2008) / $1,010,000.00 / ($1,010,000.00) / $0.00
766 / 766999-100000 / Unallocated Balance (Street & Highway Improvement Carryover) / $1,838,172.00 / ($161,610.00) / $1,676,562.00
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road (Voted 2008) / $0.00 / $492,686.00 / $492,686.00
704 / 530086-100003 / Intersection Improvements - Livingston Avenue at Lockbourne Road (Voted 2008) / $0.00 / $387,590.00 / $387,590.00
704 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road (Voted 2008) / $0.00 / $129,726.00 / $129,726.00
766 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road (Street & Highway Improvement Carryover) / $0.00 / $161,610.00 / $161,610.00
SECTION 3. The sum of $161,609.65 be and is hereby appropriated from the unappropriated balance of the Street and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 10-5501 / 766999 / $161,609.65
SECTION 4. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, No. 766, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100022 / Intersection Improvements - Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 06-6600 / 748622 / $1,010,000.00
766 / 766999-100000 / Unallocated Balance / 10-5501 / 766999 / $161,609.65
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road / 10-5501 / 748601 / $492,685.08
704 / 530086-100003 / Intersection Improvements - Livingston Avenue at Lockbourne Road / 10-5501 / 748603 / $387,589.17
704 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road / 10-5501 / 748615 / $129,725.75
766 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road / 10-5501 / 768615 / $161,609.65
SECTION 5. That the transfer of $1,171,609.65 between the Streets and Highways G.O. Bonds Fund, the Street and Highway Improvement Fund, and the Local Transportation Improvement Fund, No. 763, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100001 / Intersection Improvements - Alkire Road at Holt Road / 10-5501 / 748601 / $492,685.08
704 / 530086-100003 / Intersection Improvements - Livingston Avenue at Lockbourne Road / 10-5501 / 748603 / $387,589.17
704 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road / 10-5501 / 748615 / $129,725.75
766 / 530086-100015 / Intersection Improvements - Hudson Street at McGuffey Road / 10-5501 / 768615 / $161,609.65
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Intersection Safety Improvements / 80-0886 / 591226 / $1,171,609.65
SECTION 6. The sum of $2,099,305.15 be and is hereby appropriated from the unappropriated balance of the Local Transportation Improvement Fund, Fund 763, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Intersection Safety Improvements / 06-6600 / 591226 / $2,099,305.15
SECTION 7. That for the purpose of paying the cost of the contract ($1,956,030.96) and inspection (195,603.00), the sum of up to $2,151,633.96 or so much thereof as may be needed, is hereby authorized to be expended from the Local Transportation Improvement Fund, Fund 763, for the Division of Design and Construction, Dept.-Div. 59-12, and the Water Works Enlargement Voted Bonds Fund for the Division of Power andWater (Water)
Contract
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 06-6631 / 591226 / $1,908,459.15 (Des. And Con.)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690236-100000 (New Funding) / Water Main Rehab. / 06-6629 / 642900 / $47,571.81 (Power and Water - Water)
Inspection
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591226-100000 / Alkire at Holt - Livingston at Lockbourne - Hudson at McGuffey / 06-6687 / 591226 / $190,846.00 (Des. And Con.)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
606 / 690236-100000 (New Funding) / Water Main Rehab. / 06-6687 / 642900 / $4,757.00 (Power and Water - Water)
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.