Explanation
Need: Currently, the Division of Police utilizes the services of Association for Psychotherapy, Inc. for critical incident care (ex. result of shooting or death), Applied Behavior Science (ex. classroom instruction for dealing with the unique "stressful" situations in a police officer's daily duties and sworn counseling (ex. psychological counseling for police officers as needed due to job, home, family, etc.). There is not a current contract in place for these services and this ordinance will establish a contract until the end of 2007. Obviously, psychological counseling is crucial to the well being of our police officers.
In addition Association for Psychotherapy, Inc. has the existing contract for the psychological testing/evaluation for police candidates which has the option for renewal until 2008 for the City of Columbus Civil Service Commission Office.
Funding will be required for each of these services, it is estimated the total amount will be $82,000.00 for the remainder of 2007.
Additional Need: Funds for the Applied Behavior Science contract and for the psychological testing/evaluation for the police candidates contract are budgeted in the transfer category. These funds are needed to be transferred within the General Fund Budget of the Division of Police from Object Level 1 (10) to Object Level 1 (03) for these expenses.
Bid Information: The Division of Police needs to develop a Request for Proposal (RFP) for the services listed above but due to the time restraints, staffing and development of specifications, the Division of Police wishes to request waiving competitive bidding until the RFP process can be completed which will be no later than the end of 2007. It is important to continue these medical services for the police officers without interruption due to existing treatment officers may be receiving or emergency counseling as needed.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 311441549, expires 12/02/2007
Emergency Designation: Emergency legislation is necessary to pay outstanding invoices and to continue medical services for police officers without interruption.
Fiscal Impact:
$82,000.00 is available in Object Level 1 (10) for the psychological pre-testing and for the Applied Behavior Science contract for the recruit classes. $29,400.00 has already been spent on police applicant pre-screening and for the Applied Behavior Science contract for the 111th recruit class.
Title
To authorize and direct the Director of Public Safety to enter into contracts with the Association for Psychotherapy, Inc. for the Division of Police, to authorize the transfer of funds within the Division of Police's General Fund Budget; to authorize the expenditure of $82,000.00 from the General Fund; and to waive the provisions of competitive bidding; and to declare an emergency. ($82,000.00)
Body
WHEREAS, the Division of Police, Department of Public Safety needs to enter into a contract for psychological critical care, counseling services and classroom instruction for police officers; and
WHEREAS, funds are needed to be transferred within the Division of Police's General Fund Budget; and
WHEREAS, funding is also needed for the current contract for psychological evaluation of new police candidates; and
WHEREAS, the Division of Police is developing a Request for Proposal for psychological services; and
WHEREAS, it is in the best interest of the City that competitive bidding be waived until the new bid process is completed; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contracts for psychological services and to transfer funds for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and is hereby authorized and directed to enter into contracts with Association for Psychotherapy, Inc. for the purpose of psychological services and classroom instruction for police officers.
SECTION 2. That funds in the Division of Police's General Fund Budget, DIV 30-03, FUND 010 be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $82,000.00.
To:
OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3336 | OCA # 301572 | AMOUNT $82,000.00.
SECTION 3. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 4. That the expenditure of $82,000.00 or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEVEL (1) 03 | OBJECT LEVEL (3) 3336 | OCA # 301572
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.