Explanation
BACKGROUND
This ordinance authorizes the Franklin County Municipal Court Administrative and Presiding Judge to enter into contract with SGI Matrix, LL. (Matrix), and authorize the expenditure of up to $64,593.91 from the Municipal Court General Fund, Computer Fund, and Probation User Fee Fund. The Federal Bureau of Investigations increased the Leads security requirements.
This legislation is being submitted in accordance to the City of Columbus bid waiver procurement. Due to the changes in Leads security requirements by the FBI; every probation officer that has Leads access must have a card reader for access to their office. Matrix provides service for our current card readers and will install 22 new readers as needed in the probation department. The court obtained three bids for the installation of the readers: SGI Matrix - $64,593.91, K.N.S. Services, Inc. - $141,269.84, and Johnson Controls - $146,688.40. The court accepted the lowest bid.
SGI Matrix LLC Federal Tax ID is 47-3459867.
Emergency Legislation is requested so the court does not lose the discount provided by the vendor. Their pricing is only valid until 4/12/24.
FISCAL IMPACT: Funds are available within the 2024 General Fund, Computer Fund, and Probation User Fee Fund budgets.
Title
To authorize and direct the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into contract with SGI Matrix LLC; to authorize the expenditure of up to $64,593.91 to install new card readers; to waive the competitive bidding provisions of the Columbus City Codes: and to declare an emergency. ($64,593.91)
Body
WHEREAS, the Court has determined that it is in its best interest to enter into contract with Matrix to install new card readers; and
WHEREAS, $64,593.91 is needed to provide for services; and
WHEREAS, it is in the best interests of the City to waive the competitive bidding provisions of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the city, in that it is immediately necessary to authorize the Franklin County Municipal Court Administrative and Presiding Judge to enter into contract and authorize the expenditure for card reader installation with SGI Matrix, LLC so that the court does not lose the discount provided by the vendor which discounted price is valid only until 4/12/24, all for the immediate preservation of the public health, peace, property, safety, and welfare; and Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with Matix for the installation of card readers.
SECTION 2. That the expenditure of $64,593.91 or as much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Judges funds.
SECTION 3. The Council finds it is in the best interest of the City to waive the competitive bidding provisions of the Columbus City Code to permit the aforementioned purchase and the same are hereby waived.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.