Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders and contracts for the purchase of and up-fitting of a truck that will be used as a mechanic service truck for the Fleet Management Division. The purchase orders for acquisition of the truck and parts for up-fitting will be issued from Universal Term Contracts (UTC) previously established by the City of Columbus Purchasing Office.
This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford (Contract FL006249- Trucks) for the acquisition of a truck for use by the Fleet Management Division and NAPA (Contract FL005246) for the parts to up-fit the truck.
Byers Ford Contract (FL006249) CC# 31-4139860, expires 12/17/15 ($63,685.00)
Genuine Parts/NAPA (FL005246) CC# 580254510, expires 11/05/15 ($11,315.00)
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: A total of $75,000 is budgeted and available within the Fleet Management Capital Fund.
Emergency action is requested so that these vehicles can be acquired and placed into service for immediate use by the Fleet Management Division.
Title
To authorize the Finance and Management Director to establish purchase orders from previously established Universal Term Contracts for the purchase of a truck and the parts to up-fit the truck for the Fleet Management Division; to authorize the expenditure of $75,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, the Fleet Management Division has a need to acquire a new mechanic service truck to be used in Fleet Management Operations; and
WHEREAS, an existing Universal Term Contract (FL006249) will be used to acquire a truck; and
WHEREAS, an existing Universal Term Contract (FL005246) will be used to acquire parts for the up-fit of the truck purchased; and
WHEREAS, funding for these vehicles is available within the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish purchase orders for the purchase of new equipment and vehicles for use by the Fleet Management Division, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Byers Ford in accordance with the terms and conditions of contract number FL006249- Trucks, for the purchase of a truck for use by the Fleet Management Division.
SECTION 2. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order with Genuine Parts/NAPA in accordance with the terms and conditions of contract number FL005246 for the purchase of parts needed for the up-fit of said truck.
SECTION 3. That the expenditure of $75,000.00 or so much thereof as may be necessary in regard to the actions authorized in SECTIONS 1 and 2 above, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513
Project/Detail: 550003-100000
Project Name: Fleet Equipment Replacement (Fleet Management Unvoted)
OCA Code: 551302
Object Level 1: 06
Object Level 3: 6652
Amount: $75,000
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.