Explanation
BACKGROUND: The Department of Human Resources, Employee Benefits/Risk Management section, requires services to verify the accuracy of the Bureau of Workers' Compensation payroll and claims data for the City of Columbus; to provide occupational injury management data, general workers' compensation consulting services; to calculate the allocation of Workers' Compensation claims experience by department, division, and fund; to conduct claims management on a per request basis; and to attend Industrial Commission hearings on a per request basis.
The Department of Human Resources, Employee Benefits / Risk Management Section performed Request For Proposal (RFP) in December of 2012 for Workers' Compensation Cost Containment services. In accordance with Section 329.12 of the Columbus City Codes, CareWorks Consultants Inc.(CCI), was the recommended service company based on the ability to assist the City with cost saving strategies in its workers' compensation program. CCI clearly demonstrates the ability to perform and complete the requirements requested by in the RFP. CCI is adequately staffed and experienced in servicing the demands of large public sector clients. CCI has been the city's third-party administrator for the Workers' Compensation Cost Containment program for the past four years.
This legislation will authorize the Department of Human Resources to enter into contract with CCI. The term of the contract will be from March 1, 2013 to February 29, 2016. Extension/modification of the contract into years two and three will be subject to approval on an annual basis subject to City budget appropriations.
Compensation Consultants, Inc. $50,000.00
Contract Compliance No. 54-2193040
This ordinance is submitted to authorize and direct the Human Resources Director to enter into contract for the workers' compensation actuarial and cost containment services for the City of Columbus with CCI, and to authorize the expenditure of $50,000.00 to be paid out of the Employee Benefits fund in the Human Resources Department.
This ordinance is submitted as an emergency so as to allow financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: To initiate a contract with CCI and to authorize the expenditure of $50,000 for March 1, 2013 through February 28, 2014.
Title
To authorize the Human Resources Department to enter into a contract with CareWorks Consultants, Inc (CCI) to provide Workers' Compensation services from March 1, 2013 through February 28, 2014; to authorize the expenditure of $50,000.00, or so much thereof as may be necessary to pay the cost of said contract; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to enter into a contract with CareWorks Consultants, Inc. (CCI) to provide Workers' Compensation actuarial services from March 1, 2013 through February 28, 2014; and
WHEREAS, it is necessary to authorize the expenditure of $50,000.00, or so much thereof as may be necessary to pay contract costs for actuarial services; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Human Resources in that it is immediately necessary to initiate a contract for workers' compensation actuarial services thereby preserving the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Human Resources Department is hereby authorized to enter into a contract with CareWorks Consultants, Inc. (CCI) to provide Workers' Compensation actuarial services from March 1, 2013 through February 28, 2014.
SECTION 2. That the expenditure of $50,000.00, or so much thereof as may be necessary from Fund 502, Human Resources Department, Division No. 46-02, Object Level One 03, Object Level Three 3336, and OCA code 450882 is hereby authorized and directed.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage, if the Mayor neither approves nor vetoes the same.