Explanation
The Director of Public Utilities entered into a contract with Adrian L. Wallick Company, Inc. to provide Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA004074). Eleven (11) vendors (10 MAJ, 1 MBE, 0 FBE) were solicited and one (1) bid (1 MAJ) was received and opened on September 7, 2011. The bid from Adrian L. Wallick Company, Inc. was recommended for an award, as the lowest, responsive and responsible bid received. The original contract was for a period of one (1) year with the option to renew for three (3) additional years, on a year to year basis. The Department of Public Utilities is utilizing the first extension option. This is the 2nd year of a four (4) year contract. The contract will expire on December 1, 2013.
SUPPLIER: Adrian L. Wallick Company, Inc. (31-4425505) Expires September 1, 2013
Adrian L. Wallick Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $475,000.00. Total contract amount including this modification is $951,654.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2012 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: There is sufficient budget authority in the Sewerage System Operating Fund for this expenditure.
$104,042.21 was spent in 2011
$652,773.91 was spent in 2010
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Refractory and Thermal Systems Maintenance Services contract with Adrian L. Wallick Company, Inc., for the Division of Sewerage and Drainage, and to authorize the expenditure of $475,000.00 from the Sewerage System Operating Fund. ($475,000.00)
Body
WHEREAS, The Department of Public Utilities has a contract with Adrian L. Wallick Company, Inc. for Refractory and Thermal Systems Maintenance Services; FEM Project No. 1301.3; and
WHEREAS, The Department of Public Utilities wishes to modify and increase EL012264 with Adrian L. Wallick Company, Inc. for Refractory and Thermal Systems Maintenance Services to provide additional funding necessary for 2012; and
WHEREAS, the vendor has agreed to modify and increase EL012264 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with Adrian L. Wallick Company, Inc. in order to provide for continuation of Refractory and Thermal Systems Maintenance Services; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL012264 with Adrian L. Wallick Company, Inc., for Refractory and Thermal Systems Maintenance Services for the various facilities of the Division of Sewerage and Drainage, FEM Project No. 1301.3, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $475,000.00. Total contract amount including this modification is $951,654.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $475,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department/Division 60-05, to pay the cost of this contract, as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.