Explanation
This legislation authorizes the Director of Finance and Management to establish purchase orders for the purchase of three desktop computers to support continuous, real-time monitoring of security camera feeds. The computer upgrades will ensure compatibility with the Department of Technology’s current security standards and enhance operational efficiency at the Michael B. Coleman Building, located at 111 N. Front Street.
This ordinance also authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Brown Enterprise Solutions LLC
Supplier:
Brown Enterprise Solutions LLC Vendor Number #010668
PA007268 - Computer & Accessories Services Exp. 4/30/2027
Emergency action is requested to prevent any potential service disruptions that could impact camera feed functionality and associated monitoring systems.
Fiscal Impact:
This legislation authorizes an expenditure of $14,694.00 from the General Permanent Improvement Fund 7748 for the purchase of three desktop computers to support continuous, real-time monitoring of security camera feeds at the Michael B. Coleman Building located at 111 N. Front Street. An amendment to the 2025 Capital budget will be necessary.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to establish purchase orders for the purchase of three desktop computers to support continuous, real-time monitoring of security camera feeds at the Michael B. Coleman Building located at 111 N. Front Street; To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Brown Enterprise Solutions LLC; to authorize the transfer, and expenditure of $14,694.00 from the General Permanent Improvement Fund; to amend the 2025 Capital Improvement Budget; and to declare an emergency. ($14,694.00)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Facilities Management Division has a need to purchase three desktop computers to support continuous, real-time monitoring of security camera feeds at the Michael B. Coleman Building located at 111 N. Front Street; and
WHEREAS, the City of Columbus, Purchasing Office has established a Universal Term Contract for the purchase of three desktop computers with Brown Enterprise Solutions, LLC.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the General Permanent Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Director of Finance and Management Department to establish purchase orders for the purchase of three desktop computers to support continuous, real-time monitoring of security camera feeds at the Michael B. Coleman Building located at 111 N. Front Street, for the immediate preservation of the public peace, property, health, safety, and welfare; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Brown Enterprise Solutions LLC for the purchase of three desktop computers.
SECTION 2. That the 2025 Capital Improvement Budget be amended in Fund 7748 as follows:
Project Number Project Name Current Auth. Revised Auth. Change
P450701-100000 Facilities Mgmt - Gen Contracting $1,086,123 $1,071,429 ($14,694)
P470070-100000 Equipment Purchase - Computers $450 $ 15,144 $14,694
SECTION 3. That the transfer of cash in the amount of $14,694.00 between projects in fund 7748 is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 4. That the expenditure of $14,694.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.