Explanation
Need: The purchase of CCI Blazer 45 auto, 223 caliber, and 40-caliber ammunition is needed by the Division of Police for in-service training, for qualification and for service, street, ammunition.
Bid Information: Seven vendors submitted bids for the ammunition. Solicitation No: SA001737 was opened on September 1, 2005. Matre Arms & Ammunition, Inc. was the lowest and most responsive bidder meeting specifications on the CCI Blazer 45, 223 caliber 60 grain, and the 40 caliber 180 grain ammunition. Pennsylvania Police Supply, Inc. was the lowest and most responsive bidder meeting specifications on the 223 caliber 62 grain and 40 caliber Federal 180 grain. Vance's Outdoor, Inc. was the lowest bidder meeting specifications on the 223 caliber Winchester 62 grain ammunition. The Purchasing Office will be making this bid an universal term contract, therefore all terms and conditions of this contract will be in accordance to this pending UTC.
Contract Compliance No.: 31-0780448-Matre Arms & Ammunition, Inc.; 25-1645953-Pennsylvania Police Supply, Inc.
Emergency Designation: Emergency legislation is requested so as to receive ammunition on a timely basis.
FISCAL IMPACT:
$220,000.00 was budgeted in the Division of Police 2005 General Fund Budget for the purchase of ammunition. Due to a surplus of ammunition in 2004, approximately $55,000 was spent in 2004.
Title
To authorize and direct the Finance & Management Director to enter into two contracts with Matre Arms & Ammunition, Inc. and Pennsylvania Police Supply, Inc. for the purchase of training and service ammunition on the basis of the pending UTC for the Division of Police, and to authorize the expenditure of $124,960.00 from the General Fund; and to declare an emergency. ($124,960.00)
Body
WHEREAS, the Division of Police needs to purchase service ammunition for its officers; and
WHEREAS, the Division of Police needs to purchase training ammunition for the training and qualification of its officers; and
WHEREAS, formal bid SA001737 for the purchase of service and training ammunition for the Division of Police, Department of Public Safety was received by the Purchasing Office on September 1, 2005; and
WHEREAS, contracts are to be awarded for the purchase of service and training ammunition to Matre Arms and Ammunition, Inc., and Pennsylvania Police Supply, Inc. on the basis of the forthcoming UTC; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase training and service ammunition for the Division for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of ammunition with Matre Arms & Ammunition, Inc. in the amount of $107,785.00 for the Division of Police on the basis of the pending UTC.
Section 2. That the Finance and Management Director is hereby authorized and directed to enter into a contract with Pennsylvania Police Supply, Inc. for the purchase of ammunition in the amount of $17,175.00 for the Division of Police on the basis of the pending UTC.
Section 3. That the expenditure of $124,960.00, or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV FUND OBJ LEVEL (1) OBJ LEVEL (3) OCA#
30-03 010 02 2235 301572
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.