Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermoplastic Glass Beads with Gentem USA Inc. The Division of Traffic is the sole user for thermoplastic beads. Ohio Type C Glass Beads are used in road striping to provide thermoplastic reflection. The term of the proposed option contract would be approximately three (3) years, expiring October 31, 2028, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on November 20, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031574). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Gentem USA Inc., CC# CC-054100 expires 11/29/2027, All items, $1.00
Total Estimated Annual Expenditure: $60,000.00, Division of traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these products, as the current contract expires March 31, 2026.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Thermoplastic Glass Beads with Gentem USA Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Thermoplastic Glass Beads UTC will provide for the purchase of Ohio Type C glass beads used for road striping to enhance visibility to increase driver safety; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 20, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with Gentem USA Inc. for the option to purchase Thermoplastic Glass Beads to avoid uninterrupted supply of these products as the current contract expires March 31, 2026, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Thermoplastic Glass Beads in accordance with Request for Quotation RFQ031574 for a term of approximately three (3) years, expiring October 31, 2028, with the option to renew for one (1) additional year or portion thereof, as follows:
Gentem USA Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.