Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Emotron Parts and Services with Russel J. Weiss dba RCW Controls LLC. The Division of Sewerage and Drainage is primary user for these supplies. Emotron Parts are used for repairs at the City’s wastewater treatment plants. The term of the proposed option contract would be approximately three (3) years, expiring July 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on September 3, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Codes Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ033446). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Russel J. Weiss dba RCW Controls LLC, CC# 046020 expires June 23, 2027, Items: All Items, $1.00
Total Estimated Annual Expenditure: $50,000.00, Division of Sewerage and Drainage is primary user.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because current contract expired 7/31/2026 and these parts are needed to repair wastewater treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Emotron Parts and Services with Russel J. Weiss dba RCW Controls LLC; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Emotron Parts and Services UTC will provide for the purchase of needed parts and repair services at the City’s wastewater treatment plants; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 3, 2026 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, this contract expired July 31, 2026, and replacement parts are needed at any given time, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Emotron Parts and Services, for the immediate preservation of the public health, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Emotron Parts and Services in accordance with Request for Quotation RFQ033446 for a term of approximately three (3) years, expiring July 31, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
Russel J. Weiss dba RCW Controls LLC, Items: All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.