Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Kennedy Hydrants & Hydrant Parts with RSA Manufacturing LLC. The Division of Water is the primary user. Kennedy Hydrants & Hydrant Parts are used to install and repair fire hydrants and coordinating water lines. The term of the proposed option contract would be approximately three (3) years, expiring July 31, 2029, with the option to renew for one (1) additional year or portion thereof. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Codes Chapter 329 relating to competitive bidding, (Request for Quotation No. RFQ033315). The Purchasing Office opened formal bids on August 13, 2026. One (1) bid was received. Waiver requested due to a system error which would not allow required documentation to be attached. Documentation has since been received.
The Purchasing Office is recommending award to lowest, responsible and best bidder as follows:
RSA Manufacturing LLC., CC# 055351 expires June 2, 2028, Items: All Items, $1.00
Total Estimated Annual Expenditure: $450,000.00, Division of Water, primary user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the contract that contained Kennedy Fire Hydrant & Hydrant parts expired March 31, 2026 and fire hydrants and fire hydrant repair parts are essential for the health, safety and well-being of the citizens of Columbus.
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Kennedy Hydrants & Hydrant Parts with RSA Manufacturing LLC; to authorize the expenditure of $1.00; to waive the competitive biddings provisions of the Columbus City Codes; and to declare an emergency. ($1.00)
Body
WHEREAS, the Kennedy Hydrants & Hydrant Parts UTC will provide for the purchase of fire hydrants and fire hydrant parts used to replace and repair fire hydrants throughout the City of Columbus; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 13, 2026; and
WHEREAS, Waiver requested due to a system error which would not allow required documentation to be attached. Documentation has since been received; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Kennedy Hydrants & Hydrant Parts as the current contract containing these parts expired March 31, 2026 and hydrants and hydrant repair is essential for the safety of the citizens of Columbus, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Kennedy Hydrants & Hydrant Parts in accordance with Request for Quotation RFQ033315 for a term of approximately three (3) years, expiring July 31, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
RSA Manufacturing LLC, Items: All Items, $1.00
SECTION 2. That this Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Codes Chapter 329 to permit the aforementioned purchase and does hereby waive the same.
SECTION 3. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.