Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc. for installation of a fire alarm system at the Police Horse Barn, 2609 McKinley Avenue. The original contract between Facilities Management and S.A. Comunale was authorized by Ordinance No. 0793-2013, with four one-year renewal options.
Currently, the Horse Barn does not have a fire alarm system. The installation of a fire alarm system will allow the facility to be monitored by the Central Monitoring system at City Hall, as well as protect the livestock housed in the facility. S.A. Comunale was chosen to perform this work because it has been the Facilities Management Divisions contractor for the fire alarm systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to meet the operational needs of the Division of Police as quickly as possible, thereby ensuring compliance with all safety regulations.
S. A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date December 13, 2014.
Fiscal Impact: The cost of this modification is $24,317.00. Funding is available in the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Division of Facilities Management with S.A. Comunale Company, Inc. for the installation of the fire alarm system at the Police Horse Barn, to authorize the expenditure of $24,317.00 from the Safety Voted Bond Fund; and to declare an emergency. ($24,317.00)
Body
WHEREAS, Ordinance No. 0793-2013, passed April 17, 2013, authorized the original contract with S. A. Comunale, and
WHEREAS, it is necessary to modify the contract with S.A. Comunale for the installation of the fire alarm system at the Police Horse Barn, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management, Facilities Management Division, in that it is immediately necessary to modify a contract with S.A. Comunale for the installation of the fire alarm system at the Police Horse Barn, to meet the operational needs of the Division of Police as quickly as possible, thereby ensuring compliance with all safety regulations, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with S.A. Comunale for the installation of the fire alarm system at the Horse Barn, 2609 McKinley Avenue.
SECTION 2. That the expenditure of $24,317.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100004
OCA Code: 712104
Object Level 1: 06
Object Level 3: 6620
Amount: $24,317.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.