..Explanation
The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. Formal competitive bids were solicited and received in 2003 and the Purchasing Office established a citywide term contract (FL001838) with American Rock Salt Company, LLC (cc#16-1516458) at a price of $36.39/ton (piled) as authorized by Ordinance 2144-2003E passed by City Council October 6, 2003. The price is allowed to escalate under the terms of this contract with requests for increases being subject to approval by the City. The current pricing is $40.58/ton (dumped) and $42.33/ton (piled).
It is necessary that the Transportation Division purchase rock salt for 2006. This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase of rock salt for the Transportation Division consistent with the terms and conditions of the citywide term contract in the amount of $1,000,000.00.
Fiscal Impact: This expense is budgeted in the Transportation Division's 2006 Municipal Motor Vehicle License Tax Fund appropriation that is being established by Ordinance 2182-2005. The 2005 salt purchase authorization totaled $1,486,055.00 ($1,000,000.00 by Ordinance 0047-2005 passed by City Council January 25, 2005; $288,000.00 by Ordinance 1221-2005 passed July 25, 2005; and $198,055.00 by Ordinance 1508-2005 passed November 7, 2005).
Emergency action is requested to assure an uninterrupted supply of this critical commodity.
Title
To authorize the Finance and Management Director to establish a purchase order with American Rock Salt Company, LLC, in the amount of $1,000,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Transportation Division; to authorize the expenditure of $1,000,000.00 or so much thereof as may be needed from the Municipal Motor Vehicle License Tax Fund and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal on the City's roadway system; and
WHEREAS, rock salt is used in this operation; and
WHEREAS, the Purchasing Office has established a citywide universal term contract with American Rock Salt Company, LLC, for the purchase of rock salt as a result of the formal competitive bidding process; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of rock salt consistent with the terms and conditions of this citywide contract in order to assure an uninterrupted supply of this critical commodity, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish a purchase order with American Rock Salt Company, LLC, P. O. Box 190, Mt. Morris, New York 14510 for $1,000,000.00 for the purchase of rock salt for the Transportation Division consistent with the terms and conditions of the existing citywide term contract for this purpose, FL001838.
SECTION 2. That the expenditure of $1,000,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department No. 59-09, Transportation Division, Object Level One Code 02, Object Level Three Code 2192 and OCA Code 599115 for the purchase of rock salt.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.