Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to accept additional grant funding from the Ohio Department of Transportation (ODOT) for the Pedestrian Safety - PSIP Phase I, PID 113293 construction project.
Ordinance 1676-2021 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the Pedestrian Safety - PSIP Phase I, PID 113293 project and to provide payment for construction, construction administration and inspection services in an amount up to $2,400,120.08, of which all was in grant funding from ODOT.
An amendment to the grant agreement on October 29, 2024 with ODOT added additional dollars in the amount of $120,000.00 available for reimbursement to make the total reimbursable grant amount $2,520,120.08. The award amount was increased to offset construction inspection and administration deficits within the project.
This ordinance allows the Director of Public Service to accept the additional grant funding from ODOT so expenses can be transferred into grant number G592101 PSIP Phase 1 PID113293 in order to complete final accounting and close the grant out. The total amount of grant funding from ODOT is $2,520,120.08 of which $120,000.00 needs to be appropriated.
2. FISCAL IMPACT
Funds in the amount of $120,000.00 need to be appropriated for use in the Federal Transportation Grants Fund in project G592101 PSIP Phase 1 PID113293.
3. EMERGENCY DESIGNATION
Emergency action is requested to expedite the ability to appropriate the funds and complete necessary expenditure corrections within the current budget year.
Title
To authorize the Director of the Department of Public Service to accept additional grant funds from the Ohio Department of Transportation in relation to the Pedestrian Safety - PSIP Phase I project; to authorize the City Auditor to appropriate funds within the Federal Transportation Grants Fund for the project; and to declare an emergency. ($120,000.00)
Body
WHEREAS, the City of Columbus Department of Public Service completed the Pedestrian Safety - PSIP Phase I project; and
WHEREAS, Federal Transportation Grant Funds were used to pay for this project; and
WHEREAS, the award amount was increased to offset construction inspection and administration deficits within the project; and
WHEREAS, funds in the amount of $120,000.00 must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the City Auditor to appropriate funds within the Transportation Grants Fund as soon as possible, to complete final accounting of the grant within the current budget year; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service, on behalf of the City of Columbus, Department of Public Service, is hereby authorized to accept additional funds from the Ohio Department of Transportation in relation to the Pedestrian Safety - PSIP Phase I project.
SECTION 2. That Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $120,000.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592101 (PSIP Phase 1 PID113293) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.