Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the Walnut Hill Park Shelter Improvements. These improvements will include the installation of an open shelter, site furnishings, earthwork, asphalt paths, and landscaping.
Background: In 2013, Walnut Hill Golf Course ended operations and was closed to the public. In 2014, Recreation and Parks Planning and Design staff utilized available PDO funding and worked to demolish the existing clubhouse and maintenance facility that were on site to alleviate any liability due to the dilapidated and abandoned buildings. The demolition project included overall site cleanup and grading. Following the demolition, Planning and Design staff began meeting with the Walnut Hill Park Block Watch and neighboring community to determine the future of the park. A Phase 1 plan was developed to include additional site cleanup, a half mile loop walk, site amenities, a playground, and a new 18 hold disc golf course. It was approved and supported by the community and it was constructed in the late fall of 2015. This second phase of development will include the installation of an open shelter and additional site amenities which is in conformance with the community approved plan for park development. This project supports the mission of the Recreation and Parks Master Plan by expanding offerings and amenities to appeal to a more diversified audience and user groups in the Regional Parks.
Planning Area: 21
The costs for this project will be $45,000.00 with a contingency of $4,500.00 for a total of $49,500.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 28, 2015 and received by the Recreation and Parks Department on January 19, 2016. Bids were received from the following companies:
Company Amount Prequalified
M&D Blacktop (MAJ) $45,000 Yes
ProCon (MAJ) $70,700 Yes
OPC Contracting (MAJ) $92,000 No
2K General (MAJ) $131,989 Yes
After reviewing the proposals that were submitted, it was determined that M&D Blacktop was the lowest and most responsive bidder.
Principal Parties:
Pavement Protectors dba M&D Blacktop Sealing
2020 Longwood Avenue, Grove City, OH 43123
Mark Nance 614-875-9989
CC# 31-1131599 Exp. Date: 6/23/16
Columbus Employees: 10+
Fiscal Impact: $49,500.00 is budgeted and available in the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for Walnut Hill Park Improvements; to authorize the expenditure of $45,000.00 with a contingency of $4,500.00 for a total of $49,500.00 from the Recreation and Parks Permanent Improvement Fund; to authorize the City Auditor to transfer $3,014,497.31 within the Recreation and Parks Permanent Improvements Fund; and to amend the 2015 Capital Improvement Budget. ($49,500.00)
Body
WHEREAS, it is necessary to make improvements to the Walnut Hill Park, including the installation of an open shelter, site furnishings, earthwork, asphalt paths, and landscaping; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to authorize the expenditure of $45,000.00 with a contingency of $4,500.00 for a total of $49,500.00 from the Recreation and Parks Permanent Improvement Fund;
WHEREAS, it is necessary to authorize the City Auditor to transfer $3,014,497.31 within the Recreation and Parks Permanent Improvements Fund; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, it has become necessary in the usual daily operation of the Recreation and Parks Department to authorize the Director to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for the Walnut Hill Park Improvements; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for the Walnut Hill Park Improvements.
SECTION 2. To authorize the City Auditor to transfer $3,014,497.31 within the Recreation and Parks Permanent Improvements Fund and to amend the 2015 Capital Improvement Budget.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $3,014,497.31 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
See Attached DAX Funding information with transfer Details
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7747; P510025-100000; Fund 7747 Park Improvements; $3,014,505 (Carryover)
Fund 7747; P510042-100000; Fund 7747, Clintonville; $0.00 (Carryover)
Fund 7747; P510044-100000; Fund 7747, Eastland Brice; $0.00 (Carryover)
Fund 7747; P510046-100000; Fund 7747, Far East; $0.00 (Carryover)
Fund 7747; P510047-100000; Fund 7747, Far North; $0.00 (Carryover)
Fund 7747; P510048-100000; Fund 7747, Far Northwest; $0.00 (Carryover)
Fund 7747; P510049-100000; Fund 7747, Far South ; $0.00 (Carryover)
Fund 7747; P510050-100000; Fund 7747, Far West; $0.00 (Carryover)
Fund 7747; P510051-100000; Fund 7747, Franklinton; $0.00 (Carryover)
Fund 7747; P510052-100000; Fund 7747, Greenlawn Frank Rd; $0.00 (Carryover)
Fund 7747; P510053-100000; Fund 7747, Hayden Run; $0.00 (Carryover)
Fund 7747; P510054-100000; Fund 7747, Hilltop; $0.00 (Carryover)
Fund 7747; P510055-100000; Fund 7747, Near East; $0.00 (Carryover)
Fund 7747; P510056-100000; Fund 7747, Near North; $0.00 (Carryover)
Fund 7747; P510057-100000; Fund 7747, Near South; $0.00 (Carryover)
Fund 7747; P510058-100000; Fund 7747, North Linden; $0.00 (Carryover)
Fund 7747; P510059-100000; Fund 7747, Northeast; $0.00 (Carryover)
Fund 7747; P510060-100000; Fund 7747, Northland; $0.00 (Carryover)
Fund 7747; P510061-100000; Fund 7747, Northwest; $0.00 (Carryover)
Fund 7747; P510062-100000; Fund 7747, Rickenbacker; $0.00 (Carryover)
Fund 7747; P510063-100000; Fund 7747, Rocky Fork Black lick; $0.00 (Carryover)
Fund 7747; P510064-100000; Fund 7747, South Linden; $0.00 (Carryover)
Fund 7747; P510065-100000; Fund 7747, Southeast Parkland; $0.00 (Carryover)
Fund 7747; P510066-100000; Fund 7747, West Olentangy; $0.00 (Carryover)
Fund 7747; P510067-100000; Fund 7747, West Scioto; $0.00 (Carryover)
Fund 7747; P510068-100000; Fund 7747, Westland; $0.00 (Carryover)
AMENDED TO:
Fund 7747; P510025-100000; Fund 7747 Park Improvements; $2,606,354 (Carryover)
Fund 7747; P510042-100000; Fund 7747, Clintonville; $67,235 (Carryover)
Fund 7747; P510043-100000; Fund 7747, Downtown $2,720
Fund 7747; P510044-100000; Fund 7747, Eastland Brice $50,831; (Carryover)
Fund 7747; P510045-100000; Fund 7747, Eastmoor Walnut Ridge; $704 (Carryover)
Fund 7747; P510046-100000; Fund 7747, Far East; $130,830 (Carryover)
Fund 7747; P510047-100000; Fund 7747, Far North; $967,350 (Carryover)
Fund 7747; P510049-100000; Fund 7747, Far South ; $4 (Carryover)
Fund 7747; P510050-100000; Fund 7747, Far West; $2403 (Carryover)
Fund 7747; P510051-100000; Fund 7747, Franklinton; $13,971 (Carryover)
Fund 7747; P510053-100000; Fund 7747, Hayden Run; $329,323 (Carryover)
Fund 7747; P510055-100000; Fund 7747, Near East; $386 (Carryover)
Fund 7747; P510056-100000; Fund 7747, Near North; $435,899 (Carryover)
Fund 7747; P510057-100000; Fund 7747, Near South; $1,319 (Carryover)
Fund 7747; P510058-100000; Fund 7747, North Linden; $359 (Carryover)
Fund 7747; P510059-100000; Fund 7747, Northeast; $24,730 (Carryover)
Fund 7747; P510060-100000; Fund 7747, Northland; $3,523 (Carryover)
Fund 7747; P510061-100000; Fund 7747, Northwest; $297,520 (Carryover)
Fund 7747; P510062-100000; Fund 7747, Rickenbacker; $26,913 (Carryover)
Fund 7747; P510063-100000; Fund 7747, Rocky Fork Black lick; $416,078 (Carryover)
Fund 7747; P510064-100000; Fund 7747, South Linden; $869 (Carryover)
Fund 7747; P510065-100000; Fund 7747, Southeast Parkland; $64,988 (Carryover)
Fund 7747; P510066-100000; Fund 7747, West Olentangy; $22,800 (Carryover)
Fund 7747; P510067-100000; Fund 7747, West Scioto; $377 (Carryover)
Fund 7747; P510068-100000; Fund 7747, Westland; $152,936 (Carryover)
SECTION 8. For the purpose stated in Section 1, the expenditure of $49,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Permanent Improvements Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.