Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a planned modification to an existing contract for Vibration Monitoring Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division. The contract is used for vibration analysis and preventive maintenance of equipment at the Jackson Pike Wastewater Treatment Plant and Southerly Wastewater Treatment Plant.
The existing contract was bid on September 5, 2007. The lowest responsive and responsible and best bidder was Hargus Vibration Monitoring Services of Hopewell, Ohio. A contract with this entity was authorized by Ordinance No. 1544-2007, passed on November 5, 2007. The original contract language allowed for a one (1) year contract with two (2) extension options. This legislation is the first extension option. The original contract was in the amount of $33,000.00. The estimate for the second extension is $33,000.00 totalling a contract commitment of $99,000.00 over 3 years.
SUPPLIER: Hargus Vibration Monitoring Service (29-3762463) Expires 3-28-09
FISCAL IMPACT: $33,000.00 is budgeted and needed for Fiscal Year 2009.
$33,000.00 was spent in 2008
Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
Title
To authorize the Director of Public Utilities to enter into a planned modification for Vibration Monitoring Services with Hargus Vibration Monitoring Services for the Division of Sewerage and Drainage; and to authorize the expenditure of $ 33,000.00 from the Sewerage System Operating Fund. ($ 33,000.00)
Body
WHEREAS, Ordinance No. 1544-2007, passed September 5, 2007, authorized the Director of Public Utilities to enter into contract for Vibration Monitoring Services with Hargus Vibration Monitoring Services for the Division of Sewerage and Drainage; and,
WHEREAS, the Department of Public Utilities wished to enter into a planned modification for continued vibrations services for the two (2) wastewater treatment plants, and
WHEREAS, the original contract language allowed for a one (1) year contract with two (2) extension options, and
WHEREAS, this legislation is the first extension option. The original contract was in the amount of $33,000.00. The estimate for the second extension is $33,000.00 totalling a contract commitment of $99,000.00 over 3 years, and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with Hargus Vibration Monitoring Services in order to provide for continuation of Vibration Monitoring Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL007552 with Hargus Vibration Monitoring Services, 3017 Flintridge Rd., Hopewell, OH 43230, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
Section 2 That the expenditure of $ 33,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL007400, as follows:
Jackson Pike Wastewater Treatment Plant
OCA Code 605030
Object Level 3374
Amount: $12,000.00
Southerly Wastewater Treatment Plant
OCA Code 605063
Object Level 3374
Amount: $18,000.00
Treatment Engineering
OCA Code 605378
Object Level 3374
Amount: $3,000.00
TOTAL AMOUNT REQUESTED: $33,000.00
Section 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.
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