Explanation
BACKGROUND: The need exists to amend Ordinance 0386-2025, passed 3/24/2025, which authorized the Director of the Department of Public Safety to enter into contract with K.N.S. Services, Inc. for the Police Property Room Upgrades Project. K.N.S. Services, Inc. will install security cameras, network drops, door access control systems, and related components at the Police Property Room. The purpose of this project is to improve security measures at the Police Property Room and to address security deficiencies noted in the 2024 Staff Inspection Report.
An amendment is now required to reflect the updated cost of the work and include a 4% contingency. The cost of the work is increasing from $208,315.04 to $261,896.28, which includes a 4% contingency.
Bid Waiver: K.N.S. Services, Inc. has the specialized knowledge and experience needed to complete this project. They are the vendor the department typically uses for door access control systems and security cameras, so they will be able to seamlessly integrate these improvements with our existing systems.
Emergency Designation: This legislation is to be declared an emergency measure so that these critical safety improvements can be made as soon as possible.
FISCAL IMPACT: This ordinance authorizes an updated expenditure of $208,315.04 $261,896.28. Funds are available within the Safety G.O. Bonds Fund, Fund 7701, for such improvements. A transfer of funds and a capital budget amendment is required to fund this project.
Title
To amend Ordinance 0386-2025, passed by Columbus City Council on March 24, 2025, for the purposes of (1) reflecting the updated cost estimate and (2) including a contingency amount; to authorize the expenditure of $261,896.28 from the Safety G.O. Bonds Fund; and to declare an emergency. ($261,896.28)
Body
WHEREAS, the need exists to amend Ordinance No. 0386-2025, which was approved by Columbus City Council on March 24, 2025; and
WHEREAS, the ordinance authorized the Director of the Department of Public Safety to enter into contract with K.N.S. Services, Inc. for the Police Property Room Upgrades Project; and
WHEREAS, it is necessary to amend the ordinance to reflect the updated cost estimate of $261,896.28, which includes a 4% contingency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police in that it is immediately necessary to amend Ordinance 0386-2025 to reflect the updated cost estimate, include a 4% contingency amount, and authorize the Director of Public Safety to issue a purchase order to K.N.S. Services, Inc. for the Police Property Room Upgrades Project, without delay, so critical safety improvements can be made to address security deficiencies noted in the 2024 Staff Inspection Report, all for the immediate preservation of the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of Ordinance No. 0386-2025 is hereby amended to revise the transfer amount, as follows, with additions in underline and deletions in
strikethrough:
Section 1. That the City Auditor is hereby authorized and directed to transfer $208,315.04 $261,896.28 within the Safety G.O. Bonds Fund, Fund 7701 per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That existing Section 1 of Ordinance No. 0386-2025 is hereby repealed.
SECTION 3. That Section 2 of Ordinance No. 0386-2025 is hereby amended to revise the transfer and appropriation amount, as follows, with additions in underline and deletions in strikethrough:
Section 2. That the transfer of cash and appropriation in the amount of $208,315.04 $261,896.28 is hereby authorized between projects within the Safety G.O. Bonds Fund 7701, per the account codes in the attachment to this ordinance.
SECTION 4. That existing Section 2 of Ordinance No. 0386-2025 is hereby repealed.
SECTION 5. That Section 5 of Ordinance No. 0386-2025 is hereby amended to revise the expenditure amount, as follows, with additions in underline and deletions in strikethrough:
Section 5. That the expenditure of $208,315.04 $261,896.28, or so much thereof as may be necessary for these improvements, be and is hereby authorized from the Safety G.O. Bonds Fund, Fund 7701, per the accounting codes in the attachment to this ordinance.
SECTION 6. That existing Section 5 of Ordinance No. 0386-2025 is hereby repealed.
SECTION 7. That Section 6 of Ordinance No. 0386-2025 is hereby amended to revise the amendment amounts as follows, with additions in underline and deletions in strikethrough:
Section 6. That the 2024 Capital Improvement Budget be amended in Fund 7701, as follows, to establish proper authority for this purchase:
Fund / Project Name (Funding Source) / Project Number / Current Authority / Revised Authority / Difference
7701 / Impound Lot Resurfacing (Voted Carryover) / P330066-100006 / $9,600,052.00 / $9,391,736.00 $9,338,155.72 / $208,315.04 $261,896.28
7701 / Police Facility Renovation (Voted Carryover) / P330021-100000 / $250,000.00 / $458,316.00 $511,896.28 / $208,315.04 $261,896.28
SECTION 8. That existing Section 6 of Ordinance No. 0386-2025 is hereby repealed.
SECTION 9. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred above.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.