Explanation
Background: This ordinance authorizes and directs the Finance Director to issue a purchase order to Powerscreen of Ohio, Inc., for the purchase of power screen parts. These parts are used for maintenance and repair of the Trommel screen equipment at the Compost facility. The power screen equipment is used to separate the compost product used in daily sludge processing. It is not possible for the Fleet Management Division to anticipate all parts and service requirements thereby precluding formal competitive bidding. Because of these circumstances, the City cannot purchase all parts, supplies, accessories and services from City-wide contracts. However, to ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.
Fiscal Impact: This request is for $30,000.00, which is a budgeted expenditure and Fleet Management has sufficient appropriation.
CC# 621227239, expires 05/23/2005
Emergency legislation is requested to ensure much needed replacement of old, worn screen parts. These pieces of equipment are used daily and are a necessary part of the composting process.
Title
To authorize and direct the Finance Director to issue a blanket purchase order to Powerscreen of Ohio, Inc., for power screen parts for the Compost Facility, to authorize and direct the expenditure of $30,000.00 from the Fleet Maintenance Fund, to waive competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($30,000.00)
Body
WHEREAS, the purchase of power screen parts is necessary to replace old and worn parts, and
WHEREAS, Powerscreen of Ohio Inc. is the sole distributor of power screen parts in Central Ohio, and
WHEREAS, due to time constraints and the inability of the Fleet Management Division to anticipate all future parts and services needs, formal competitive bidding requirements must be waived, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to arrange for the purchase of replacement power screen parts, supplies, and accessories necessary for the composting process, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and hereby is authorized and directed to establish a blanket purchase order for Powerscreen of Ohio, Inc. for the purchase of power screen parts, supplies, accessories without benefit of formal competitive bidding.
Section 2. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized and directed to be expended from the Fleet Maintenance Fund, 513, Department No. 59-05, Object Level One 02, Object Level Three 2284, OCA Code 591347 to pay the cost thereof.
Section 3. That in accordance with Section 329.27 of the Columbus City Codes, City Council finds it to be in the best interest of the City of Columbus that the competitive bidding requirements of Section 329.06 of the Columbus City Codes be and are hereby waived.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.