Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with T & M Associates for the Storm Sewer Large Diameter Condition Assessment (LDCA) Project, in an amount up to $1,097,259.94, for Division of Sewerage & Drainage, Stormwater Section CIP No. 610055-100000.
The City of Columbus Division of Sewerage and Drainage (DOSD) initiated CIP 610055-100000 to determine the debris accumulation and structural integrity of the City's large diameter storm sewer infrastructure. Phase 1 of this Project is approximately 14,750 acres bounded by Cemetery Road to the north, Riverside Drive to the east, Broad Street to the south, and Alton Darby Creek Road to the west.
It is anticipated that approximately 102,200 linear feet of large diameter storm sewer infrastructure will be assessed as part of the current project. Based on existing record plan information, the sewers are constructed of varying materials, with diameters ranging from 38- to 113-inches.
The Community Planning Area: 99 (City-wide)
2. FUTURE MODIFICATION(S): No anticipated Real Estate, construction, or future modifications for this project.
3. TIMELINE: Inspection and assessment work is anticipated to begin in August 2019, with completion of the work/contract occurring in November 2020.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will enable the City to systematically inspect and rehabilitate its large diameter storm sewer infrastructure.
5. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on February 22, 2019. The Department received five (5) proposals from CDM Smith, Inc.; Hatch & Associates Consultants; T&M Associates; Hazen & Sawyer; and Brown & Caldwell. An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to T & M Associates.
The Contract Compliance Number for T & M Associates is 22-1806708 (expires 6/7/20, MAJ, DAX #1614).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against T&M Associates.
6. FISCAL IMPACT: A transfer and appropriation of funds is necessary within the Storm Sewer Bond Fund, as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with T & M Associates for professional engineering services for the Storm Sewer Large Diameter Condition Assessment Project; for the Division of Sewerage & Drainage, Stormwater Section; to authorize an appropriation of $373,817.73 within the Storm Sewer Bond Fund; to authorize a transfer within and an expenditure of up to $1,097,259.94 within the Storm Sewer Bond Fund; and to amend the 2018 Capital Improvements Budget. ($1,097,259.94)
Body
WHEREAS, five (5) technical proposals for professional engineering services for the Storm Sewer LDCA Project were received on February 22, 2019; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to T & M Associates; and
WHEREAS, it is necessary for this Council to authorize a transfer and an expenditure of funds within the Storm Sewer Bond Fund for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary for this Council to authorize the appropriation of funds within the Storm Sewer Bond Fund for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with T & M Associates for the Storm Sewer LDCA Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Storm Sewer LDCA Project with T & M Associates (FID# 22-1806708), 4675 Lakehurst Ct. Suite 250, Columbus, Ohio 43216; for an expenditure up to $1,097,259.94; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage, Stormwater Section.
SECTION 2. That $373,817.73 is hereby appropriated within the Storm Sewer Bond Fund 6204 per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $1,097,259.94 or so much thereof as may be needed, is hereby authorized between projects within Fund 6204 - Storm Sewer Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6204 - Storm Sewer Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
611625-110192 | Blueprint Clintonville 2 East | $421,465/$421,466/+$1 (Establish Authority to Match Cash)
611625-110192 | Blueprint Clintonville 2 East |$421,466| $0 | -$421,466
611625-122181 | Blueprint Clintonville Morrill/Ann | $167,577 | $0 | -$167,577
611015-100001 | Main Street Dam | $81,851| $0 | -$81,851
610976-100000 | Marilyn Ave Storm Sewer | $8,560 | $2,229 | -$6,331
610855-100000 | Storm Sewer Contingencies | $46,217| $46,218 | +$1 (Establish Authority to Match Cash)
610855-100000 | Storm Sewer Contingencies | $46,218 | $0 | -$46,218
685999-100000 | Unallocated Balance Fund 685 | $373,818 | $0 | -$373,818
610055-100000 | Storm Sewer LDCA | $0 | $1,097,259.94 | +$1,097,261
SECTION 5. That an expenditure of $1,097,259.94 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.