Explanation
BACKGROUND: For the option to purchase Corel Word Perfect Licenses for Municipal Court Judges, the largest user. The term of the proposal option contract would be three years, with the option to renew for two-one year additional year(s). Contract is through July 26, 2007. The Purchasing Office opened formal bids on April 1, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001087JY). Nine were received: (MAJ:256) bids solicited; (MAJ: 9) bids received, (MBE: 17) bids solicited; (MBE: 0) bids received, (FBE: 3) bids solicited; (FBE: 0) bids received
Purchasing Office is recommending award of the contract to the low bidder:
Columbus Suppy, MAJ, CC# 31-1571445, $44,699.20 dollar amount of award
Total Estimated Annual Expenditure: $44,699.20
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into contract(s) for the option to purchase Corel Word Perfect Licenses with Columbus Supply, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00 dollar).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 1, 2004 and selected the lowest bid(s); and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a supply matrix as soon as possible for these needed supplies/services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Judges in that it is immediately necessary to enter into a contract(s) for an option to purchase 520 Corel Word Perfect Licenses, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Corel Word Perfect Licenses in accordance with Solicitation No. SA 001087 as follows:
Columbus Supply, Items: One and Two, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.