Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Electrocomm Columbus Corp for the purchase and installation of one (1) Motorola Communication System. The equipment will be used at the Jackson Pike Wastewater Treatment Plant for supplying paging, voice and emergency communication throughout the plant.
The Purchasing Office opened formal bids on September 6, 2012; two hundred and ten (210) vendors (193 MAJ, 6 MBR, 9 M1A, 2 F1) were solicited and four (4) bids (4 MAJ) were received. The bid number is SA004558. The bid tabulation is attached.
The lowest, responsive, and responsible bid was submitted by Electrocomm Columbus Corp in the amount of $60,873.51 (local bidder preference has been applied).
SUPPLIER: Electrocomm Columbus Corp (31-1614266) Expires August 8, 2014. They do not have MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $60,873.51 is needed and budgeted for this purchase.
$66,497.23 was spent in 2011
$0.00 was spent in 2010
Title
To authorize the Director of Finance and Management to enter into a contract with Electrocomm Columbus Corp for the purchase and installation of one Motorola Communication System, for the Division of Sewerage and Drainage, and to authorize the expenditure of $60,873.51 from the Sewerage System Operating Fund. ($60,873.51)
Body
WHEREAS, the Purchasing Office opened formal bids for the purchase and installation of one (1) Motorola Communication System on September 6, 2012, for bid number SA004558, and
WHEREAS, Electrocomm Columbus Corp was the lowest, responsive and responsible bidder and their bid is acceptable, and
WHEREAS, the equipment will be used at the Jackson Pike Wastewater Treatment Plant for supplying paging, voice and emergency communication throughout the plant, and
WHEREAS, it is in the best interest of the City of Columbus, Department of Public Utilities, Division of Sewerage and Drainage to authorize the Director of Finance and Management to enter into contract with Electrocomm Columbus Corp for the purchase and installation of one (1) Motorola Communication System in accordance with the terms, conditions and specifications of the contract on file with the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Electrocomm Columbus Corp, as the lowest, responsive and responsible bidder, for the purchase and installation of one (1) Motorola Communication System for the Division of Sewerage and Drainage, in accordance with the terms, conditions and specifications of the contract on file with the Purchasing Office.
SECTION 2. That the expenditure of $60,873.51 or so much thereof as may be needed be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 604819
Object Level 1: 06
Object Level 6: 6644
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.