Explanation
BACKGROUND: This Engineering Agreement is necessary to provide overall engineering services to the Division of Sewerage and Drainage on an “as-needed” basis for work on the sanitary and storm sewer systems. The actual detailed design, construction, and inspection of improvements in the sewer collection systems will generally be accomplished by others. Overall Engineering Consultant Services (OEC) are necessary to provide technical and engineering assistance to the City and its design professionals in planning and coordination of the work. The OEC services are separated into several tasks, as follows:
Task 1 - Planning Services
Task 2 - Design Services
Task 3 - Construction Related Services
Task 4 - General and Additional Services
Task 5 - Project Management
The Community Planning Area is 99 - Citywide
PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) for Sewer Collection System - Overall Engineering Consultant (OEC) 2022-2024 #650025-100001 on the Vendor Services and Bonfire websites that closed on November 19, 2021. The city received one (1) response from the following firm: Hazen and Sawyer. All proposals were evaluated in accordance with Columbus City Code Title 3, Chapter 329.28, and were scored according to competence to perform, past performance, and understanding of the project approach.
MULTI-YEAR CONTRACT: The Department anticipates requesting additional future renewals to this contract.
PROJECT TIMELINE: This contract is planned for renewals and will span multiple years, concluding in 2024.
Contract Compliance No.: 13-2904652 | MAJ | 03/05/2022 | Vendor#: 000630
Emergency Designation: Emergency legislation is not requested at this time.
Economic Impact: The project provides many metrics on various environmental factors that are noted in the work to be performed. The information provided assists and guides the City in decision making on environmental issues. These decisions have a direct impact on the capital improvement program budget amounts and scheduling to address the environmental needs.
Fiscal Impact: This contract requires a transfer and appropriation of funds, and an expenditure of up to $300,000.00 from the Sanitary Sewer PayGo Fund 6116 and amends the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with Hazen and Sawyer for the Sewer Collection System - Overall Engineering Consultant (OEC) 2022-2024; to authorize an appropriation, transfer within and expenditure of up to $300,000.00 from the Sanitary Sewer PayGo Fund; and to amend the 2021 Capital Improvement Budget. ($300,000.00)
Body
WHEREAS, the Department of Public Utilities advertised for Requests for Proposals for the Sewer Collection System - Overall Engineering Consultant (OEC) 2022-2024; and
WHEREAS, the Department of Public Utilities received one (1) proposal, Hazen and Sawyer; and
WHEREAS, the proposal was evaluated and Hazen and Sawyer was determined to best meet the needs of the Department; and
WHEREAS, it is necessary for the City to enter into a professional engineering agreement with Hazen and Sawyer for the Sewer Collection System - Overall Engineering Consultant (OEC) 2022-2024; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $300,000.00 from the Sanitary Sewer PayGo Fund 6116; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align the authority with the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering agreement with Hazen and Sawyer for the Sewer Collection System - Overall Engineering Consultant (OEC) 2022-2024, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering agreement with Hazen and Sawyer, 150 East Campus View Blvd Suite 200, Columbus OH 43235; for an expenditure up to $300,000.00; in accordance with the terms and conditions as shown in the contract agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate within and expend up to $300,000.00 from the Sanitary Sewer PayGo Fund 6116, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said firm, Hazen and Sawyer, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.