Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, with Core Technology Corporation. The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently renewed by authority of ordinance 0420-2013, passed March 18, 2013, through purchase order EL014142; and subsequently modified by authority of ordinance 1915-2013, passed October 28, 2013. This renewal will provide an additional year of software maintenance and support for the period April 1, 2014 to March 31, 2015. The total cost of the renewal is $7,446.00.
This renewal includes a full year of support (04/01/2014 - 03/31/2015) for MultiBridge at a total cost of $4,946.00 and three months support (01/01/2015 - 3/31/2015) for Talon at $2,500.00 net of an applied credit. Payment of $10,000.00 was applied toward 12 months of support from EL013697, which will expire December 31, 2014. This renewal is for a 3 month period of prorated support in order to be conterminous with the MultiBridge dates. Normal cost of support would be approximately $15, 000.00 per year.
The Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications. Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the MultiBridge and Talon software applications. These applications allow for encrypted access to the Ohio LEADS system to enhance productivity and improve performance.
Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications. Accordingly, Core Technology Corporation is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
In 2012 and 2013, the Department of Technology legislated $80,000.00 and $38,671.00 (under the authority of ordinances 1299-2012, 0420-2013 & 1915-2013) with Core Technology Corporation, for software licenses, implementation services, maintenance and support services and additional software upgrades. The cost for this renewal is $7,446.00, bringing the aggregate contract total amount to $126,117.00. The funds have been identified and are available in the Department of Technology, internal service fund.
EMERGENCY DESIGNATION:
Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Core Technology Corporation CC#/FID#: 38 - 2383186 Expiration Date: 11/26/2015
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Police Division, to renew an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, with Core Technology Corporation in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure $7,446.00 from the Department of Technology, internal service fund; and to declare an emergency. ($7,446.00)
Body
WHEREAS, the Department of Technology, on behalf of the Columbus Police Division, has a need to renew an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, at a cost of $7,446.00; and
WHEREAS, This renewal includes a full year (4/01/2014 - 3/31/2015) of support for MultiBridge at $4,946.00, and three months (01/01/2014 - 3/31/2015) support for Talon at $2,500.00 net of an applied credit. Payment of $10,000.00 was applied toward 12 months of support from EL013697, which will expire December 31, 2014. This renewal is for a 3 month period of prorated support in order to be conterminous with the MultiBridge dates. Normal cost of support would be approximately $15, 000.00 per year; and
WHEREAS, The original agreement (FL001003) was entered into January 22, 2002, authorized by ordinance 2299-01, passed December 17, 2001. The agreement was most recently renewed by authority of ordinance 0420-2013, passed March 18, 2013, through purchase order EL014142; and subsequently modified by authority of ordinance 1915-2013, passed October 28, 2013; and
WHEREAS, The Department of Technology requires technical support and software maintenance services, from Core Technology Corporation to support ongoing operations of the City's MultiBridge and Talon software applications, which supports the City's connectivity to the Ohio LEADS system. Without the software maintenance and support services provided by Core Technology Corporation, the City will not be able to utilize these applications; and
WHEREAS, Core Technology Corporation is the sole proprietor and copyright holder of the MultiBridge and Talon software applications and also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products, therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to renew an annual software maintenance and support agreement, for the MultiBridge and Talon software applications, with Core Technology Corporation, on behalf of the Columbus Police Division to maintain on-going services and support; to allow for uninterrupted daily operations and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Columbus Police Division, be and is hereby authorized to renew an annual software maintenance and support agreement, with Core Technology Corporation in the amount of $7,446.00 for a full year (4/01/2014 - 3/31/2015) of support for MultiBridge at $4,946.00, and three months (01/01/2014 - 3/31/2015) support for Talon at $2,500.00 net of an applied credit. Payment of $10,000.00 was applied toward 12 months of support from EL013697, which will expire December 31, 2014. Renewal is for a 3 month period of prorated support in order to be conterminous with the MultiBridge dates.
SECTION 2. That the expenditure of $7,446.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $4,946.00 {MultiBridge Maintenance & Support}
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 300347|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $2,500.00 {Talon Maintenance & Support}
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.