Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Dyanmix Engineering Ltd. for an energy audit of City Hall, 90 West Broad Street. The audit will be a three-step process, with a goal of identifying energy efficiency measures (EEMs) with shorter paybacks, in order to implement these measures as quickly as possible. The first step will be a preliminary feasibility audit. This will be done by a utility bill analysis and a quick walk-through assessment. EEMs will be ranked by payback time. Based upon the City's priority, EEMs will be selected to move to the second step, the Technical Analysis Audit. This step will be done with a review of drawings and physical inspection of equipment. Savings will be estimated based on sound engineering principles with energy engineering calculations in conformance with cognizant professional societies. EEMs will again be ranked according to City priority. The top ranked EEMs will proceed to the third step, the Investment Grade Audit. This step will lead to guaranteed cost and savings estimates, through field measuring and computer modeling.
Requests for Statements of Qualifications were available on July 5, 2006, and submitted on July 14, 2006. The City received five proposals: Dynamix Engineering Ltd. (MBE), Energy Systems Group, Johnson Controls, Robert H. Fuller & Associates, Inc., and SABO/LIMBACH Energy Services. A five person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office, three members from the Facilities Management Division (two of whom now work for the since-created Office of Construction Management), and one member from the Finance and Management Director's Office. The scores were as follows: Dynamix Engineering 880 points, Robert H. Fuller & Associates 865 points, SABO/LIMBACH Energy Services 793 points, Johnson Controls 789 points, and Energy Systems Group 615 points. The Finance and Management Director confirmed the committee's decision.
Emergency action is requested so that any needed energy efficiency measures within City Hall may be accomplished as quickly as possible.
Dynamix Engineering Ltd. Contract Compliance Number 31-1536631, expiration date 01/22/2009.
Fiscal Impact: The Office of Construction Management has budgeted $1,000,000.00 for various projects. The total amount of this contract is $100,000.00. In previous ordinances, $541,441 of this amount has been encumbered, leaving $458,559.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Dynamix Engineering Ltd. for an energy audit of City Hall; to authorize the expenditure of $100,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($100,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for an energy audit of City Hall, 90 West Broad Street, and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQ's) on July 5, 2006, and
WHEREAS, a five-person evaluation committee recommended Dynamix Engineering, Ltd. as the most qualified firm, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Dynamix Engineering, Ltd. for an energy audit of City Hall, 90 West Broad Street, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Dynamix Engineering, Ltd. for an energy audit of City Hall to enable the City to enact energy efficiency measures as quickly as possible, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Dynamix Engineering Ltd. for an energy audit of City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $100,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA: 733000
Object Level 1: 06
Object Level 3: 6681
Amount: $100,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.