Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the Division of Design and Construction for a professional services engineering contract for the Columbus Traffic Signal System (CTSS) Phase B project with HNTB Ohio, Inc. for $2,500,000.00. A professional services contract for engineering is needed to assure timely completion of the design and as the Division of Design and Construction does not maintain adequate staff or all of the various disciplines necessary to complete such design in house.
This project will continue the migration of the existing central traffic signal control system to an open architecture utilizing the fiber-optic cable infrastructure being installed in the Columbus Traffic Signal System (CTSS) Phase A project. This project will install a new central traffic signal control system (software and hardware) that will be able to serve central Ohio stakeholders with system connectivity and interoperability, which is recommended in the Columbus Computerized Traffic Signal System 2005 study. This project will include the development of biddable plans for the migration of approximately 300 intersections to the new central traffic signal control system, a qualified products list for the new central traffic signal control system, fiber-optic and wireless device testing, all documentation to meet state and federal requirements to receive federal funding for construction, and system integration support. The project limits include but are not limited to the following traffic signals in these areas: the Downtown Central Business District, Morse Road from Indianola Avenue to Cherry Bottom Road, East Broad Street from Taylor Station Road to the Franklin County line, Karl Road from Morse Road to Dublin-Granville Road, Dublin-Granville Road from Huntley Road to Forest Hills Boulevard, Busch Boulevard from Dublin-Granville Road to Schrock Road, Schrock Road from Busch Boulevard to Cleveland Avenue, Sawmill Road from Bethel Road to Summit View Road East, Bethel Road from Sawmill Road to Olentangy River Road, and Henderson Road from Arlington Center Boulevard to Olentangy Boulevard.
The selection process for the professional service contract has been done in accordance with provisions of Chapter 329.12 of Columbus City Codes, 1959. 3 majority and 0 minority firms submitted proposals.
The Office of Support Services has completed the selection process for professional design services and has determined that HNTB Ohio, Inc., submitted the best overall proposal at a competitive price for this work.
That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HNTB Ohio, Inc.
2. CONTRACT COMPLIANCE
HNTB Ohio, Inc., contract compliance number is 431628397 and expires 9/24/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to keep on schedule for federal design funding and the overall design schedule to meet the federal funding deadlines for construction.
4. FISCAL IMPACT
The City has received a reimbursement grant in the amount of $2,500,000.00 in Federal Congestion Mitigation Air Quality (CMAQ) funds. These funds will be appropriated and expended within the Fed-State Highway Engineering Fund.
Title
To authorize the Director of Public Service to enter into a professional service engineering contract with HNTB Ohio, Inc., for the Columbus Traffic Signal System Phase B project; to appropriate and authorize the expenditure of $2,500,000.00 from the Fed-State Highway Engineering Fund for the Division of Design and Construction; and to declare an emergency. ($2,500,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service engineering contract for the preparation of design plans for the Columbus Traffic Signal System Phase B project; and
WHEREAS, a satisfactory proposal has been submitted by HNTB Ohio, Inc.; and
WHEREAS, the Department of Public Service has been awarded a grant in the amount of $2,500,000.00 in Federal Congestion Mitigation Air Quality (CMAQ) funds for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this legislation should go forth immediately to maintain the overall design schedule in order to meet the federal funding deadlines for construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to enter into a contract with HNTB Ohio, Inc., 330 West Spring Street, Suite 310, Columbus, OH 43215 in the amount of $2,500,000.00 or so much as needed for the design of the Columbus Traffic Signal System - Phase B project.
Section 2. That the sum of $2,500,000.00 be and hereby is appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, to the Division of Design and Construction, Department-Division No. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598008-100000 / Columbus Traffic Signal System Phase B / 06-6682 / 598008 / $2,500,000.00
Section 3. That for the purpose of paying the cost thereof, the sum of $2,500,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund for the Division of Design and Construction, Dept-Div. 59-12, OCA code 598008, Object Level 01-03 Codes 06-6682, and project 598008.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.