Explanation
BACKGROUND: This legislation amends the 2011 Capital Improvements Budget and authorizes a transfer of $26,200.00 between projects in the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund. This legislation also authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with the Design Group for professional services for space programming and master planning for the Municipal Court building, 375 South High Street.
Ordinance No. 1130-2010, passed July 21, 2010, authorized the original contract for professional services for the Municipal Court building, 375 South High Street. Under the original scope of services, three options were explored and two options developed to block and stack space in the court building to serve the needs of the various functions of the court and its supporting offices. The judiciary needed additional services from the court design team that were not anticipated in the original scope, to assist them in evaluating the options and have requested that the third option be fully developed for consideration. A contract modification to the Municipal Court Master Planning Agreement with Design Group, in the amount of $86,200.00, is necessary to provide additional court design services to fully develop the third blocking and stacking option so that the judiciary can to come to a consensus as to which of three blocking and stacking options will be pursued as the final plan to be developed into a full construction design for the Municipal Court Building.
Due to the fact, that the Design Group was awarded the original contract; a modification with the Design Group is the logical and most expeditious option for additional professional services. Therefore, it would not be in the best interest of the City to bid for said services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary professional services may be accomplished without delay, thereby ensuring that needed renovations at the Municipal Court Building are not delayed.
Design Group Contract Compliance No. 31-0810142, expiration date June 30, 2012.
Fiscal Impact: The cost of this contract modification is $86,200.00. The current unencumbered cash balance in the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund for Municipal Court Space Planning is $60,000.00. An additional $26,200.00 will be transferred between projects within the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund.
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer $26,200.00 between projects within the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Design Group for professional services for space programming and master planning for the Municipal Court building, 375 South High Street; to authorize the expenditure of $86,200.00 from Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund; and to declare an emergency. ($86,200.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund, to provide sufficient funds in the appropriate project area for this expense; and
WHEREAS, Ordinance No. 1130-2010, passed July 21, 2010, authorized the original contract for professional services for the Municipal Court building, 375 South High Street; and
WHEREAS, it is necessary to modify the contract with Design Group for additional professional services for space programming and master planning for the Municipal Court building, 375 South High Street; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with the Design Group for additional professional services for space programming and master planning for the Municipal Court building, 375 South High Street, to avoid delay in the necessary renovations of that space, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
109 N. Front - Critical Observations 570030-100161 (Unvoted Carryover) $112,576|$86,376|($26,200)
Municipal Court Space Planning 570043-100002 (Unvoted Carryover) $60,000|$86,200|$26,200
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement, Gov'l B.A.B.'s (Build America Bonds) Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 746|Project Number 570030-100161|Project Name - 109 N. Front - Critical Observations|OCA Code: 763161|OL3: 6681 |Amount $26,200.00
TO:
Dept/Div: 45-27| Fund: 746Project Number 570043-100002|Project Name - Municipal Court Space Planning| OCA Code: 764302|OL3: 6681|Amount $26,200.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Office of Construction Management with Design Group for professional services for space programming and master planning for the Municipal Court building, 375 South High Street.
SECTION 4. That the expenditure of $86,200.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570043-100002
OCA Code: 764302
Object Level: 06
Object Level 3: 6681
Amount $86,200.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.