Explanation
This legislation authorizes the City Clerk to take action to upgrade the audio system in Council Chambers. The current system was installed over twenty years ago and is no longer 100% reliable. To design the new system, Council worked with audio engineers from the Columbus Association of Performing Arts (CAPA) who made specific component recommendations for the new integrated system. The new system will provide:
· Expanded audio option on the main floor of Chambers, including the addition of input/output connections in the media section;
· 100% digital sound and recording functionality;
· Integrated computer/audio sound.
The project will include complete replacement of microphones, speakers and amplifier in addition to adding several wireless components. These new and replacement components will expand presentation and audio options for Chamber events, thereby improving communications with the public, while maintaining and protecting the room's historic character
FISCAL IMPACT: Funding comes from the Permanent Improvement Fund, which has adequate unappropriated cash. The work will be competitively bid.
Title
To authorize the appropriation of $60,000.00 within the Permanent Improvement Fund: to authorize the expenditure of $60,000.00 from the General Permanent Improvement Fund for the purpose of upgrading the audio system in Council Chambers, and to declare an emergency. ($60,000.00)
Body
WHEREAS, the current audio system in Council Chambers is over twenty years old and in need of substantial upgrade, and
WHEREAS, Council desires to secure an upgraded and fully functioning system to expand presentation and audio options using digital sound and wireless technology to enhance communications with the public, and
WHEREAS, CAPA recommended a system that will meet the needs of Council and City Hall users for an extended period, and
WHEREAS, the project will be designed to maintain and protect the room's historic character, and
WHEREAS, the City Clerk will solicit competitive bids for the work and will submit separate legislation seeking authority to enter into contract upon selection of a vendor, and
WHEREAS, existing funding capacity exists in the City's General Permanent Improvement Fund to accommodate the project, and
WHEREAS, an emergency exists in the daily operation of the City Clerk's Office in that it is immediately necessary to upgrade the audio system in Council Chambers to enhance communication with the public while maintaining the room's historic character, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance in Fund 748, the General Permanent Improvement Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $60,000.00 be and hereby is appropriated to Department No. 20-01, Office of the City Clerk, Object Level One Code 06, Object Level Three Code 6600, OCA Code 920748 and Project 748999.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the General Permanent Improvement Fund as follows:
FROM:
Dept/Div: 20-01, Fund 748, Project: 748999, OCA 920748, OL3 6600, Amount: $60,000.00
TO:
Dept/Div: 20-01, Fund 748, Project: 200748, OCA 200748, OL3 6651, Amount: $60,000.00
SECTION 3. That for the purpose of upgrading the audio system in Council Chamber the sum of $60,000.00 be and hereby is authorized to be expended from the General Permenant Improvement fund, Sub-Fund 07-748, City Council, Department 20-01, Project 200748, OCA Code 200748, Object Level Three 6651, to pay the cost thereof.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.