Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify and extend an existing contract for Refractory and Thermal Maintenance Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division. The legislation extends the current contract period to and including October 26, 2011. The contract is utilized for maintenance and repairs on as needed basis for the four (4) incinerators in use within the Division of Sewerage and Drainage.
The Director of Public Utilities opened formal bids on June 13, 2007. One (1) bid was received. The Division of Sewerage and Drainage awarded the contract to Adrian L. Wallick Company. EL-007400 was processed in accordance with Ordinance No. 1298-2007, passed on September 17, 2007. The original bid documents allowed for incremental funding and extensions of a multi-year contract.
In 2008 the Division of Sewerage and Drainage modified the contract to provide funds and continue services pursuant to Ordinance No. 0766-2008, passed May 6, 2008 and authorized an expenditure of $925,000.00 (EL-008288). The funding authorized was for specific work at the Southerly Wastewater Treatment Plant. The Division of Sewerage and Drainage is requesting that the contract be extended per the original language of the contract.
SUPPLIER: Adrian L. Wallick Company (31-4425505); Expires 10-15-11
1. Amount of Additional Funds No additional funds are needed for this modification. This legislation is to extend the expiration date to October 26, 2011.
2. Reason Additional Needs Were Not Foreseen: The need was foreseen and the extension is provided for in the original contract specifications
3. Reason Other Procurement Process Not Used: This modification is deemed the most feasible and reasonable means of continuing to provide needed services. . Also the Division of Sewerage and Drainage does not foresee better pricing, terms and conditions expected by re-bidding this contract
4. How Cost Was Determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is needed for this modification. Listed below is the funding history of the contract.
$694,728.00 was certified in 2007
$925,000.00 was certified in 2008
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize and direct the Director of Public Utilities to modify and extend the contract for Refractory and Thermal Maintenance Services with Adrian L. Wallick Company for the Division of Sewerage and Drainage. ($0)
Body
WHEREAS, the Director of Public Utilities opened formal bids for Refractory and Thermal Maintenance Services on June 13, 2007, and one (1) bid was received; and
WHEREAS, the Division of Sewerage and Drainage awarded the contract to Adrian L. Wallick Company. EL-007400 was processed in accordance with Ordinance No. 1298-2007, passed on September 17, 2007. The original bid documents allowed for incremental funding and extensions of a multi-year contract; and
WHEREAS, in 2008 the Division of Sewerage and Drainage modified the contract to provide funds and continue services pursuant to Ordinance No. 0766-2008, passed May 6, 2008 and authorized an expenditure of $925,000.00 (EL-008288). The funding authorized was for specific work at the Southerly Wastewater Treatment Plant. The Division of Sewerage and Drainage is requesting that the contract be extended per the original language of the contract; and
WHEREAS, it is in the City's best interest to authorize the Director of Public Utilities to modify and extend the existing contract with the Adrian L. Wallick Company in order to provide for continuation of Refractory and Thermal Maintenance Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify and extend the contract with the Adrian L. Wallick Company 1013 Gahanna Parkway, Columbus OH 43230, in order to continue and extend services, in accordance with the terms and conditions of the original contract on file with the Division of Sewerage and Drainage.
Section 2. That this modification is in accordance with Section 329.16 of the Columbus City Code, 1959.
Section 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.