Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into a contract with HKI Associates, Inc for professional services in conjunction with improvements to 1533 Alum Creek Dr, future maintenance compound. Services will include site survey, develop program requirements, prepare schematic desing drawings and estimates, prepare design development drawings, prepare final construction documents and cost estimate, submit building permit, construction administration
HKI Associates were selected for this project from proposals received from eight (8) consulting firms. Interviews were hed and the following companies were interviewed: MS Consultants, Abbot & Abbot, and HKI Associates. It was determined that HKI's experience and ability to meet time frame was a determination in making the contract award. HKI was selected based on availability, knowledge of project site, and past experience with the department.
The Contract Compliance Number for HKI is #31-1305016
Emergency action is necessary to allow design to begin immediately. This project is related to Whittier Peninsula project.
Fiscal Impact:
$131,350.00 is budgeted in the Voted 1999 and 2004 Parks and Recreation Bond Fund to meet the financial obligation of this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with HKI Associates for professional services in conjunction with the 1533 Alum Creek Dr. Maintenance Building, to authorize the expenditure of $131,350.00 from the Voted 1999 and 2004 Parks and Recreation Bond Fund, and to declare an emergency. ($131,350.00)
Body
WHEREAS, proposals were received from eight firms for professional services in conjunction with the 1533 Alum Creek Dr. Renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to allow the design of building to commence ; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with HKI Associates for professional services in conjunction with the 1533 Alum Creek Dr Facility in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $131,350.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999 and 2004 Parks and Recreation Bond Fund 702, Dept. 51-01, Project No. 510327, Object Level 3 6681, and OCA Code 644526, to pay the cost thereof.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECITON 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.