Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Department of Public Service with Pro Line Procurement, LLC for the purchase of Qty. ten (10), thirty (30) cubic yard dumpsters. The Department of Public Service, Division of Refuse Collection, utilizes thirty (30) cubic-yard dumpsters for residential trash collection and for the Neighborhood Convenience Centers. The Purchasing Office posted RFQ026229 and will award the contract in compliance with relevant provisions of Columbus City Codes Chapter 329. This ordinance will set up the funding required to enter into contract with the vendor.
Ordinance 0032-2023 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Environmental Protection Agency relative to the Community Litter Reduction Grant, accept and expend awarded grant funds, and issue refunds, if necessary, for the authorized programs and procurement.
The following bids were received in response to RFQ026229:
Company Name Bid Amount City/State Majority/ODI Certification
Pro Line Procurement LLC $59,900.00 Jacksonville, FL Majority
Monmouth Solutions, Inc. $65,599.00 Lowell, MA Majority
Northeast Industrial Manufacturing Inc $80,730.00 Greenville, PA Majority
Custom Container Solutions $82,500.00 Milton, PA Majority
The Safety Company $112,450.00 Bedford, OH Majority
One Nation Distribution LLC $128,989.80 Wilmington, PA Majority
Award is to be made to Pro Line Procurement, LLc. as the lowest responsive and responsible and best bidder for their bid of $59,900.00. The amount of thirty (30) cubic yard dumpsters will be $59,900.00. The total legislated amount is $59,900.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Pro Line Procurement, LLC.
This legislation also authorizes the Finance and Management Director to establish purchase orders and associate relevant purchase agreements and contracts with Pro Line Procurement LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Pro Line Procurement Services LLC is CC-024403 and expired on 10/21/2022. The vendor will need to update their certification prior to the approval of any contract documents or purchase orders.
3. FISCAL IMPACT
This is a reimbursable budgeted expense of $50,133.00 for this bid award within the 2023 Ohio Environmental Protection Agency Community Litter Grant Fund, Fund 2200, Grant #G592303.
The remaining balance of $9,767.00 is available within the Refuse General Fund, Fund 1000.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program.
5. EMERGENCY
Emergency action is requested to prevent an uninterrupted supply of dumpsters to replace aging and damaged units in the field, in addition to new dumpsters needed for the Neighborhood Convenience Center location at the Georgesville Road Refuse Station that is opening in June, 2024.
Title
To authorize the Director of Finance and Management to establish purchase orders and associate relevant purchase agreements with Pro Line Procurement LLC; to authorize the expenditure of up to $50,133.00 from the 2023 Ohio Environmental Protection Agency Community Litter Grant Fund and $9,767.00 from the Division of Refuse Collection General Fund for the purchase of these dumpsters; and to declare an emergency. ($59,900.00)
Body
WHEREAS, the Director of Finance and Management is authorized to establish purchase orders and associate relevant purchase agreements and contracts with Pro Line Procurement Services LLC; and
WHEREAS, the Division of Refuse Collection has a need to purchase additional containers for the collection of refuse throughout the city and new dumpsters needed for the Neighborhood Convenience Center location that are opening in June 2024; and
WHEREAS, it is necessary to establish funding in the amount of up to $59,900.00 for the expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the City Auditor to set up a certificate for the purchase of thirty (30) cubic yard dumpsters and that the Director of Finance and Management establish purchase orders in order to prevent an interruption in the supply of thirty (30) cubic-yard dumpsters to ensure the continued delivery of trash collection service to all residents, and the neighborhood convenience centers including new dumpsters needed for the Neighborhood Convenience Center location at the Georgesville Road Refuse Station that is opening in June, 2024, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling up to $59,900.00, with Pro Line Procurement LLC.
SECTION 2. That the expenditure of $50,133.00, or so much thereof as may be needed, is hereby authorized in the 2023 Ohio Environmental Protection Agency Community Litter Grant Fund, Fund 2200, Grant #G592303, in the attachment to this ordinance.
SECTION 3. That the expenditure of $9,797.00, or so much thereof as may be needed, is hereby authorized in the Division of Refuse Collection General Fund, Fund 1000, in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.