Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $2,803,357.71 for the 2008 Resurfacing Project 1 project and to pay construction inspection costs up to $317,291.57. This improvement consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications. The estimated Notice to Proceed date is June 16, 2008. This project has been given 120 days to complete the construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 12 bidders/suppliers were solicited (9 majority, 3 minority) and 3 bids were received (3 majority) on March 27, 2008 and tabulated on March 28, 2008 as follows:
Strawser Paving Company $2,803,357.71
The Shelly Company $2,895,694.80
Shelly and Sands, Inc. $2,922,668.49
Award is to be made to Strawser Paving Company c.c. #31-4412354 (expiring March 7, 2009), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on or before June 16, 2008.
Fiscal Impact: Funding for this project is budgeted within the Transportation Division as part of the Capital Improvement Program and is available within the Voted 1995, 1999, 2004 Streets and Highways Fund for this work.
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Strawser Paving Company for construction of the 2008 Resurfacing Project 1 project; to authorize the expenditure of $3,120,649.28 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($3,120,649.28).
Body
WHEREAS, bids were received on March 27, 2008, and tabulated on March 28, 2008, for the 2008 Resurfacing Project 1 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction may begin on or before June 16, 2008, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Strawser Paving Company for the construction of the 2008 Resurfacing Project 1 project in the amount of $2,803,357.71, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $317,291.57.
SECTION 2. That for the purpose of paying the cost of the contract and inspection the sum of $3,120,649.28 or so much thereof as may be needed, is hereby authorized to be expended from the Voted 1995, 1999, 2004 Streets and Highways Fund, No. 704 for the Transportation Division, Dept.-Div. 59-09, OCA Code 644385, O.L. 01/03 Codes 06/6631, and project 530282.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.